Attendance: Voting: Gordon Kroemer, Cec Zander, Dottie Ferral, Pastor Rehley, Jeannie Miller, Delores Grinden, Keli Hamilton
Nonvoting: Katy Trautman, , Jo Jarvis, John Grinden, Marilynn Rehley

The meeting was opened with prayer by Gordon Kroemer 7:10 p.m.

New Members were admitted into the chapter. (19 benefit members, 6 Associate members for a total of 25 new members)

December minutes approved as read.

Financial Report--Delores Grinden
Care in Communities funding for 2008 was announced to be $27,630
All activities for 2007 were completed and reported by 12/29/2007.
Lost checks from 2006 have been found and reissued to assigned parties.
Thank you notes have been received and were passed around for the Board to read.
No printed report is available at this time.

President’s Report: Gordon Kroemer

Gordon had updated the Thrivent forms for requesting funds with Keli’s name and address and the report of funding activities and the expense report forms with Delores’ name and address. However these will need to be updated again as Thrivent has combined the Receipts, Funds Raised and Expenses report with the Report for Funding Activities. We will add Delores Grinden’s name and address to this form. Keli Hamilton’s name and address will be added to the Request for Funding Questionnaire.

Keli will be moving later this year so her position will need to be replaced. They will be moving in the fall at the latest.

Vice President’s Report: Pastor Rehley

Welcome to new members of the board: Keli and Cec

Community Services Director’s Report: Keli Hamilton

Each congregation of the Chapter (23) will be allocated $1201.30 from Care in Community funding

Request for Funding from Zion, Corvallis for Zion Lutheran School and Child Care Center to upgrade sound system and provide air conditioning on 2/5/08 for the Annual Shrove Tuesday Pancake Supper.
Expected funds to be raised $1000
Requested funds $1000. MSA but Zion still needs to provide Permission to disclose form.

Communication Director’s Report: Dottie Ferral

9 churches have responded for the training sessions at this time.
Dottie will be phoning churches who have not yet responded with RSVPs to the training sessions.
MSA that substitutes for congregational coordinators be allowed to attend the training sessions, when necessary, with the stipulation that the substitute be responsible to actively share the workshop information with the specific coordinator.

Care in Congregation Director’s Report: Jeanne Miller

All congregations will again have $1300 except for the larger congregations of Good Shepherd, Albany; Grace, Corvallis; and Zion, Corvallis which will again have $1600.
Kudos to St. Peter the Fisherman (Lincoln City) who has already been approved to use $700 for a March project. See Report

Volunteer Resource Report: Katy Trautman

Newsletter #3 (from 2007) with training session information has been published and sent.

Coordinator Training Plans
Reviewed training agenda and accepted as printed--see attached

Training packets will include:
2007 report of activities and stats
2008 contact information sheet
Care programs information chart
“Step-by-step” for organizing and undertaking care programs
Webpage sample
Request for Funding (updated for Mid-Willamette Chapter with Keli’s name/address)
New Report/Expenses form
Request for PreFunding (Thrivent/Mid-Willamette specific forms)
Permission to disclose forms
Publicity and copyright guidelines
Attendance sheet
2006 Pension Protection Act
Acknowledgment of Donation Received Form
Church Membership update
MSA Katy to purchase Izzy and Starbuck gift cards, large candy bars for door prizes not to exceed $200.

Additions to Agenda

Board Training

Katy reminded us that she had forwarded a recent email from Naomi re Board responsibilities and routines. Please review these materials. There will be no Board Training as they have had in the past.
Congregational coordinators will not be receiving informational materials from Appleton as in the past but rather they are sent an email that provides links for the coordinators to study on their own time.

Audit

Gordon misplaced the suggested names for the audit. He will contact possible auditors this next weekend and attempt to set up date for audit, possible 2/2/08

Budget Discussion:

MSA to accept budget as presented by Nancy George via email after last meeting. See attached.

Meeting adjourned at 9:05 PM

Respectfully submitted,

Cec Zander, Recorder

MSA= Motioned, Seconded and Approved

Church Requesting Project Recipient Date Approval

Holy Cross $300 making Quilts LCMS LWF MAR-OCT YES
100% prefunding pendng prefunding requests
St John $400 Spaghetti Feed School 4/4/08 YES
McMinnville

St John $100 Voter’s Meeting Pregnancy Center 6/08 YES
McMinnville Potluck

Attendance: Voting: Gordon Kroemer, Cec Zander, Dottie Ferral, Pastor Rehley, Jeannie Miller, Dolores Grinden, Keli Hamilton
Nonvoting: Katy Trautman, John Grinden, Marilynn Rehley, Nancy George

The meeting was opened with prayer by Gordon Kroemer 7:10 p.m.

New Members were admitted into the chapter. (29 benefit members, 7 Associate members for a total of 36 new members)

January minutes approved as read. Request made that draft copy be first sent by email with final copy being sent with corrections at a later date.

Financial Report--Dolores Grinden

See Financial Director’s Report. Please correct “FY 2007 “ to “FY 2008”.
Recommendation made that running totals for budget categories
See Program Funds Available (Care Abounds in Communities) Report.
Thank you notes have been received and were passed around for the Board to read.

President’s Report: Gordon Kroemer

All Chapter-specific Forms are now available on the chapter website in PDF. Gordon is working on making forms “fillable” so that requests can be made on the computer and sent by email to the appropriate Chapter Board member.
Keli noted a small error in her address and will forward address correction information to Gordon.

Vice President’s Report: Pastor Rehley

Has started gathering names for potential Board members.
Linda Pilsen (All Nation’s) was suggested. We need to continue looking for a replacement for Keli Hamilton who will be leaving by September (or possibly before this).

Community Services Director’s Report: Keli Hamilton

Presented project requests as listed at top of minutes.
States she has received Permission to Disclose for Shrove Tuesday Pancake Feed.

Communication Director’s Report: Dottie Ferral

Has updated webpage dates and minutes. She could not determine how to add new minutes to the chapter web site. Cec volunteered to call Thrivent and see how this can be done so that she can add minutes.

Care in Congregation Director’s Report: Jeanne Miller

See Program Funds Available (Care in Congregations)
See Care in Congregation Report Activities in Progress

Volunteer Resource Report: Katy Trautman

Has updated congregational contact information as received at first training meetings and will update for the second training meeting as soon as she can. She will determine which congregations will receive $100 bonus and/or quilt batting and give report to congregations via email with final report submitted to Delores for dispersal of bonuses.

Positive responses were given at the training meetings. Thanks passed onto Board members.

Plans to develop a monthly “to do” list for the Board.

Additions to Agenda

Audit
Was successfully completed in 2 1/2hours. Thank you all auditors and Delores.

Mailings: 10 available for the year, according to documentation from Gordon

Summer Picnic plans:

General consensus that picnic be in July. Suggested locations: Moon Shine Park near Siletz; Avery Park, Corvallis; Champoeg, Newburg.

Recommendation for 2008 Avery Park. Saturday in July, date to be decided by availability—hopefully the 19th (12th and 26th are alternate choice.s Pastor Rehley will make arrangements and will inform board. MSA

Tabled until next meeting
Consider additional ways to distribute funds
Consider phone conferences
Consider annual meetings started in October to December
Consider alternate meeting locations.

Next Meeting: Tommy’s Grill, Corvallis, OR at 7 PM

Meeting adjourned at 9:00 PM
Respectfully submitted,

Cec Zander, Recorder

MSA= Motioned, Seconded and Approved

ADDENDUM TO MINUTES

The following motions were made, seconded and approved via e-mail communication:

I move that we count the attendance of board members at the annual training for purposes of awarding quilt batting.

I move that we have our next meeting, March 10, at New China Buffet since Dolores has already made reservations for us to use it that night.

Church Requesting Project Recipient Date Approval

St John $300 Cantata YCAP 12/10 YES
McMinnville pending disclosure

St John $400 Dessert Auction School 5/4/08 YES
McMinnville pending disclosure

Fir Lawn $500 Quilting LWR 2008 YES
100% prefunding approved

Fir Lawn $700 Christmas baskets Sweet Home 12/20 YES
100% prefunding approved** Needy families
**Financial director was alerted to set aside $350 prefunding from the chapter operating funds to be sent to Fir Lawn by October 15 for their Christmas Baskets project.

Emmanuel $400 Mother’s Day Tea West Valley 5/3 YES
Habitat for Humanity

Zion $600 Garage Sale Zion Preschool & 4/5 YES
(Newberg) Kindergarten

Good Shepherd $300 Paint house Albany area 6/21 YES
Install windows Habit for Humanity

Good Shepherd $301.30 quilts ABC House 3/27 YES

Good Shepherd $300 install door knobs Albany Helping 4/15 YES
@ shelter Hands Shelter

JOIN HANDS DAY REQUESTS

Good Shepherd $1000 paint dormitory Camp Lutherwood 4/19 $500 approved
Cabins

Peace $1000 Paint Scout Philomoth Scout 5/3 $500 approved
Lodge

Attendance: Voting: Gordon Kroemer, Cec Zander, Dottie Ferral, Pastor Rehley, Jeannie Miller, Dolores Grinden, Keli Hamilton
Nonvoting: Katy Trautman, John Grinden, Marilynn Rehley, Nancy George

Pastor Rehley opened the meeting with prayer at 7:45 p.m.

New Members were admitted into the chapter. 34 benefit members: 10 Associate members and 1 Youth member for a total of 45 new members)

February minutes approved as read.

Financial Report--Dolores Grinden

See Financial Director’s Report
See Program Funds Available (Care Abounds in Communities) Report.
Thank you notes have been received and were passed around for the Board to read.
Dolores noted a $30+ error on last month’s meeting billing (including the $11 room charge). After speaking with manager, the money was refunded.
KUDOS given to Dolores and Nancy for an excellent report.

President’s Report: Gordon Kroemer
Phone conferencing: Gordon made the suggestion that we try and occasional phone conference for our monthly meetings. Summer dates might be good time to try this. Gordon will research how to do this. For the best efficiency all reports should be e-mailed to eh board about one week in advance so that they would be readily available for review and discussion at the time of the phone conference.

Gordon highlighted an upcoming event: Planting Seeds meeting April 12, 8-2:30 PM—Oregon /SW Washington appreciation event in Salem. Jim, Cec, Dottie, Keli, Gordon, Jeanne, Dolores, Nancy are probably able to go. Gordon will RSVP for board members. Katy will send notes to congregational coordinators in order to invite them to meeting. She will include RSVP information.
Cec will find gift basket items for a chapter gift not to exceed $35 to be used.

Vice President’s Report: Pastor Rehley
Pastor Rehley followed up with Linda Pilsen (All Nation’s) about being a future board member as suggested last month but she wants to wait on advancing to Chapter Board work until after she retires in 7-8 years.
Thompson’s Kitchen at Avery Park was booked for July 26 picnic, as this was the best site available in July.

Community Services Director’s Report: Keli Hamilton

Presented project requests as listed at top of minutes.
Congregation coordinators will be reminded to include Permission to Disclose forms at time of application for funding.
Communication Director’s Report: Dottie Ferral

Dottie has updated webpage dates with picnic dates and other activities. Minutes are also available for perusal on the Chapter web site.

Care in Congregation Director’s Report: Jeanne Miller

See Program Funds Available (Care in Congregations). Jeanne noted that Faith Albany; Zion, Corvallis and Our Savior, Waldport have already planned for full use of their Care in Congregations funding.

See Care in Congregation Report Activities in Progress

Volunteer Resource Report: Katy Trautman

Coordinators names and contact information from the January and February Training meeting have been updated. Names of congregations eligible for quilt batting were submitted to Dolores who has ordered the quilt batting for these congregations.

A month-by-month document of “things to do” was provided for the Board Meeting. See attached. Board members are encouraged to review and report back with changes or additions.

Additions to Agenda

Additional ways to distribute funds was discussed based on ideas from around the country that were collected by Cec. Ideas to explore include:
Advancing the date by which a congregation will have their allotment guaranteed. Currently this is October 1st. This might encourage earlier planning and earlier completion of projects.
Encouraging congregations to have a fundraiser early in the year that could then be used by Christmas baskets. This would “complete” the project as far as the board is concerned and lessen the late December reports.
Encourage more fund raising activities. Currently many of our projects deal with purchasing materials for quilt making.
Whatever changes the Board decides on should be communicated with congregational coordinators as soon as possible so that they can adjust their programs and ideas as necessary.
Nancy George suggested Chapter Board lead by example by planning and implementing a fund raising project.

Next Meeting: April 13 at New China Buffet, dinner starting at 6:15 or so PM, so that business meeting can start promptly @ 7 PM

Meeting adjourned at 9:00 PM
Respectfully submitted,
Cec Zander, Recorder

MSA= Motioned, Seconded and Approved

CARE ABOUNDS IN COMMMUNITIES APPROVED PROJECTS APRIL 2008

Church Requesting Project Recipient Date

Faith $600 Work Party Camp 4/19
Hands=on wood floor Lutherwood
installation

Zion $323 Quilting LWF May
Corvallis And 4
local agencies

All Nations $700 Spring East County Quick 5/29
Fling Response Unit

Bethel $300 Layettes LWF ongoing
Sweet Home

Shepherd of $200 Child Car Seats Options 5/18
The Valley fundraiser Pregnancy
Resource
Centers

Holy Cross $501 layettes Options 5/24 Pregnancy
Resource
Centers

Our Savior $100 No Bake Sale Good Shepherd 4/27 Home

Our Savior $900 garage sale Waldport Fire 5/3
Ambulance Dept

Our Savior $200 Beach Comber Waldport Lions 6/15 Breakfast club

Attendance: Voting: Cec Zander, Dottie Ferral, Pastor Rehley, Jeannie Miller, Dolores Grinden, Keli Hamilton
Nonvoting: Katy Trautman, John Grinden, Marillyn Rehley, Nancy George

Cec Zander opened the meeting with prayer at 7:10 p.m.

New Members were admitted into the chapter. 45 benefit members: 14 Associate members and 2 Youth member for a total of 61 new members)

March minutes approved as read.

Financial Report--Dolores Grinden

See Financial Director’s Report
See Program Funds Available (Care Abounds in Communities) Report.
Approval given to Dolores to purchase additional checks—approximately $60
Requests for checks were made to refund to Cec monies to repay for Volunteers Appreciation basket

President’s Report: Gordon Kroemer
Not present

Vice President’s Report: Pastor Rehley
No new items to report

Community Services Director’s Report: Keli Hamilton

Keli kindly presented each Board member with a printed list of each congregation and address.
Presented project requests as listed at top of minutes.

Communication Director’s Report: Dottie Ferral

Calendar has be updated.

Care in Congregation Director’s Report: Jeanne Miller

See Program Funds Available (Care in Congregations). Nancy George encouraged Jeannie to send notes to congregations who have not yet indicated plans for using their Care in Congregation funding.
See Care in Congregation Report Activities in Progress

Volunteer Resource Report: Katy Trautman

Plans to have a newsletter available in May to highlight plans for annual picnic. She solicited articles from Board members that highlight topics such as recruiting nominees for Board elections, and perhaps articles from Care in Congregations director and Care Abounds in Communities director that would be encouraging and informative to chapter Members.

Additions to Agenda

Cec continued the discussion from last month concerning exploring new ways to allocate Carre Abounds in Communities. Through her research she has seen a concensus among some other chapters that funds are allocated on a “first-come, first-served” basis with a $1500 limit per project. One chapter also limits the number of times a beneficiary can be named even if there are multiple projects done by a variety of groups. One chapter who routinely has most of their yearly funds requested early in the year “rreserves” a portion of the yearly funds (e.g. $3000) to be used for emergencies that may present later in the year.
The Board members offered other ideas:
∑ Use an earlier “cut-off” date after which funding is “up for grabs”—perhaps June 1
∑ Determine which congregations routinely request funding early, use all their allocated funding and are ready to use additional funding. Also, determine which congregations historically have used a small amount or none of their funding and check with them early in the year about their plans. Let them know that funding may be freed up for other projects rather than waiting until October to determine usage of funds.
∑ In order to encourage broader use of funds, encourage more fund raising projects
∑ Limit funding of hands-on projects such as quiliting and layettes to $100-200. Perhaps congregations could solicit materials from other sources rather than purchase all new fabrics. This would require a special sensitivity in incorporating as some congregations have come to expect and use much of their funding for such projects. These could be smaller congregations that may not have the resources for larger projects.
∑ Perhaps the Board could begin approving the next years projects as early as November and December to encourage groups to have projects as early as January. In the current system there are about 4 months where projects are basically discouraged from being done (Nov, Dec, Jan and Feb) because of the way we approve funds.
The Board was encouraged to continue thinking of ideas and we will plan to further discuss this in May.

Next Meeting: May 12 at New China Buffet, dinner starting at 6:15 or so PM, so that business meeting can start promptly @ 7 PM

The meeting was adjourned at 8:35 PM with a closing prayer by Katy Trautman.

Respectfully submitted,
Cec Zander, Recorder

MSA= Motioned, Seconded and Approved

CARE ABOUNDS IN COMMMUNITIES APPROVED PROJECTS JUNE 2008

Church Requesting Project Recipient Date Approval

Good $300 Christmas Love Inc. Dec 19 Yes
Shepherd party for of Linn County
homeless

Attendance: Voting: Cec Zander, Dottie Ferral, Jeannie Miller, Dolores Grinden
Nonvoting: Katy Trautman, John Grinden, Glenn Zander

Cec opened the meeting with prayer at 7:00 p.m.

New Members were admitted into the chapter. 25 benefit members: 10 Associate members and 1 Youth member for a total of 36 new members)

May minutes approved as read.

Financial Report--Dolores Grinden

Dolores provided corrected copy of May 12 financial report as well as tthis month’s report..
See Program Funds Available (Care Abounds in Communities) Report.
Dolores is still having difficulty reconciling our chapter records with Thrivent’s records because of the 2006 record keeping. She continues to work on this.

President’s Report: Gordon Kroemer

Gordon was not present and did not send a report.

Vice President’s Report: Pastor Rehley
Not present.

Community Services Director’s Report: Keli Hamilton

Keli announced her husband will know within next 2 weeks whether he will be laid off from
H-P. This may affect her ability to continue on as Director as it may involve a move for her family.

See top of report for approved project. Two projects were requested that needed further clarification from applicants.
1. Grace applied to do a fundraiser on Jun 11 benefitting Luther House. They propose to do an inventory of the premises for insurance purposes by have volunteers work from 1-5 PM taking pictures, videos and oher documentation. They requested $1201 and had a disclosure form. It was unclear what the actual “fundraising” activity would be. The Board wwonders if this is supposed to be applied for as a Hands-On activity and if so, what the money will actually be spent on. Katy left a message with the contact person but we were not able to get these questions answered.
2. Peace applied to do a fundraiser on November 1st, the annual Harvest Festival which will benefit “various mission agencies” $1201.30 was requested at a 1:1 match with a note saying they would plan to request an $800 after October 1st. The Board had several concerns.
a. A. We are unable to match 1:1 for this activity since it will not be completed before June 30.
b. More clarification is needed on recipient. A list of 14 agencies was included with the request. It was not clear whether all 14 agencies would be recipients or how much would be allotted for each recipient. No disclosure forms were presented. The Board requests that the contact person be notified that we need this information and that a smaller number of recipients be selected for simplicity, if this is at all possible.
c. Disclosure forms from the recipients need to be submitted to conform with Board requirements as outlined at the Training Meetings.
d. Does the fundraiser expect to raise $3600 to qualifty for the $1200 supplement? Or up to $6000 in order to qualify for the additional $800 they hope to apply for after October 1.

Kelli will contact the applicants to provide further clarification. We will reconsider Peace’s request in July pending the results.

Communication Director’s Report: Dottie Ferral

Calendar has been updated.

Care in Congregation Director’s Report: Jeanne Miller

See Program Funds Available (Care in Congregations). 7 churches still have not indicated how they plan to use their funds.
See Care in Congregation Report Activities in Progress.

Volunteer Resource Report: Katy Trautman

Has been working with Dottie on a newsletter that will be sent giving members information about upcoming picnic.
Picnic Plans

Work was continued on planning for the July 26th Chapter picnic in Corvallis. Gordon indicated via Cec that he will plan to bring the 5 gallon contain for ice water and items needed for BBQing; Kelli will work with Dolores in determining how much was spent on prizes in years past and will purchase these with the same amount. She and Dolores will coordinate purchasing the bulk of the items needed from Costco. Dottie will be calling the Bingo games. Pastor Rehley will be asked to work as a registrar. Katy will provide all picnic registration sheets. Unless another volunteer wants to coordinate a balloon toss we will not have one this year as Katy won’t be attending. The final plans will be coordinated at our July meeting

Additions to Agenda

Cec distributed several reports we had hoped to get to but were unable to. See attached reports titled:
1. Proposal for 2009 congregational planning meetings
2. Discussion for changing Care in Community funding
3. Churches who participated in Care in Community events (in 2007)
For those not present, these items will be emailed separately with these minutes.

Next Meeting: July 14, same location.

The meeting was adjourned at 8:35 PM.

Respectfully submitted,
Cec Zander, Recorder

CARE ABOUNDS IN COMMMUNITIES APPROVED PROJECTS JULY 2008

Church Requesting Project Recipient Date Approval

Our Saviour $300 Bazaar Lebanon Soup Kitchen 11/14-15 Yes pending disclosure
1:3 ratio and understanding of 1:3 ratio

Our Saviour $300 Bazaar Fish Organization 11/14-15 “
1:3 ratio
Shepherd of $201 Linn Benton Linn Benton Food 8/10 Yes with 1:2 ratio
The Valley 1:2 ratio Food Share Store
Fundraiser

Emmanuel $500 free will Betty Stransky 7/20 Yes with 1:2 ratio
Willamina 1:2 offering

Trinity $1201 Operation Cook Elementary 8/23 YES Backpack ** requests 100% prefunding

Attendance: Voting: Cec Zander, Dottie Ferral, Dolores Grinden, Jim Rehley
Nonvoting: Katy Trautman, John Grinden, Nancy George, Marilyn Rehley

Pastor Rehley opened the meeting with prayer at 7:00 p.m.

New Members were admitted into the chapter. 18 benefit members: 1 Associate members and 1 Youth member for a total of 20 new members)

June minutes approved as read.

Financial Report--Dolores Grinden

See Financial Director’s Report Summary as of Jun 30, 2008. Nancy indicated there is a correction needed. Operating Fund Balance at the top should be $5856.03 The figure showing ($13,505) is the remaining Care in Communities Funds.
Delores reports that a check from January has still not been cashed and will check with Louise Leslie as she knows the person leading the activity.
Thank you note from Habitat for Humanity was passed for all to read.
Reports that the amount spent on prizes for picnic in 2007 was $55.
$500 sent to Peace for Join Hands Day and $500 still needs to be sent to Faye Dallenbach (Good Sheperd , Albany after the final paperwork is received.
Will be contacting Kimberly Green to help her reconcile accounts that continue to plague her.
See Program Funds Available (Care Abounds in Communities) Report.

President’s Report: Gordon Kroemer

No report

Vice President’s Report: Pastor Rehley

Has been asking current Board members whether they will continue on the board in 2009. All have agreed to continue except Kelli and Jeanne who have not given final word on this. He will meet with Katy to continue with election nominations.

Community Services Director’s Report: Keli Hamilton

See top of report for approved projects.
Applicants need to be reminded about the need for disclosure forms and to remember to indicate how much the fund raisers expect to raise thereby indicating to the Board that they understand that the 2:1 or 3:1 ratios are in effect.
Ann Orwick from Grace was notified about the difficulties with the application which was rejected in June. Project has been removed from Board consideration. Grace still has $1201 available for projects.
Louise Leslie has still not been notified of Board decision concerning Peace’s fundraiser in November. Gordon has been asked to follow-through with this and let Louise know of the Board’s concerns and recommendations.

Communication Director’s Report: Dottie Ferral

Calendar has been updated. A newsletter was recently mailed to all members
Kelli’s email is kelli@email.com.

Care in Congregation Director’s Report: Nancy George for Jeanne Miller

See Program Funds Available (Care in Congregations). 6 churches still have not indicated how they plan to use their funds. Nancy plans to contact the pastors of congregations who have not yet requested any of their funding.
See Care in Congregation Report Activities in Progress.

Volunteer Resource Report: Katy Trautman

Katy reported that Naomi has been under chemo treatment for lymphoma.
Katy is still trying to solicit election dates/times from each congregation. She again encouraged that we actively solicit an Events Director for the 2009 Board.
A July newsletter was sent out as planned.

Picnic Plans
Work was continued on planning for the July 26th Chapter picnic in Corvallis. Picnic Planning Guide reviewed and assignments made. See attached Guide.
Motion made, seconded and approved for prizes to total $75.
Dottie will be calling the Bingo games. Louise Leslie has Bingo supplies or another source may have to be found if she is unavailable.
Pastor Rehley and Marilyn will work as a registrars.

Additions to Agenda

Cec presented her previous report on Proposal for 2009 Congregational Planning Meetings. See attached. Members advised to think about this proposal until August meeting when a formal vote will be taken. Results of this will be added to the September newsletter. In addition Katy suggested that we consider encouraging congregations to select their 2009 Congregational Coordinators in November if possible.
Kelli’s husband has accepted a job in Portland and may be moving there or nearby. She is unsure of her ability to continue on the Board in 2009. She may also be involved with family work in November and December and may need someone to fill in for her during that time.
Gordon has announced a Lutheran Night at the Salem Volcanoes Baseball game. He will email the Board and bring information to the picnic.

Next Meeting: August 12 same location.

The meeting was adjourned at 8:35 PM.

Respectfully submitted,
Cec Zander, Recorder

Opening Prayer – Pastor Rehley
Welcome to guests
Admission of New Chapter Members – Jeannie
Additions to Agenda
Minutes – 14 July 2008 - Gordon
Financial Report – Dolores
President’s Report– Gordon
Vice President’s Report - Pastor Rehley
Congregational Service Team Director Report – Jeannie
Community Service Team Director Report – Keli
Communications Director Report – Dottie
Volunteer Resource Advisor Report – Katy
Additional Reports
Additions to Agenda
1. Picnic recap
2. Elections
3. Planning for next year
4.
5.
Announcements
Closing Prayer - Gordon

Thrivent Mid-Willamette Chapter Board Meeting
August 11, 2008, 7 PM
New China Cafe, Corvallis

Attendance: Voting: Gordon Kroemer, Dottie Ferral, Pastor Rehley, Dolores Grinden
Nonvoting: Katy Trautman, Marilynn Rehley, John Grinden, Chris Ammon, Nancy George

Pastor Rehley opened the meeting with prayer.

New Members were admitted into the chapter. (9 benefit members, 8 associate members and 1 youth member for a total of 18 new members)

July minutes approved as ammended.

Financial Report
Dolores Grinden updated her report for June. Care in Communities funding remaining for 2008 was $13,505.00. No July report as her system was down.

President’s Report: Gordon Kroemer
Gordon had nothing new to report.

Vice President’s Report: Pastor Rehley
Searching for a new Vice President, Congregational Service Team Director and Community Service Team Director.

Congregational Services Director’s Report: (Nancy George reporting for Jeannie Miller)
A notice will be sent to all Congregations concerning unspent funds.

Community Services Director’s Report: (Nancy George reporting for Keli Hamilton)
No new requests for funding.

Communication Director’s Report: Dottie Ferral
Sending a card about opening of Care Abounds in Communities funding.

Volunteer Resource Report: Katy Trautman
Reported that with 4 weeks of advertising the Linn-Benton Food Share raised $1,176 plus matching.
Seven of the 23 congregations had not yet scheduled their elections, but Katy said she would continue working to get them scheduled.

Additions to Agenda
Picnic recap. – All 85 attendees seemed to enjoy the picnic. There seemed to be more children this year. Holy Cross received $150, All Nations received $100 and Peace received $75 to aid their efforts.
Discussions continued about changes in planning, training and project funding.

Gordon adjorned the meeting with prayer.

Respectfully submitted,

CARE ABOUNDS IN COMMMUNITIES APPROVED PROJECTS SEPTEMBER 2008

Church Requesting Project Recipient Date Approval

All Nation’s $600 Christmas Baskets Salvation Army 12/13-15 YES
(50% pre-funding
requested)

Good $6000 Albany Helping Hands Albany Helping Hands 11/22 Deferred to October meeting
Shepherd Shelter Addition

Peace $1201 Harvest Festival multiple 11/1 final approval in October
1:3

The Peace proposal has been reviewed several times in the last months. Louise Leslie will now work with Katy to determine the actual recipients and the % of proceeds each recipient will receive. Louise will work on obtaining each Disclosure form prior to the October 13 meeting. $1201 will be set-aside in reserve until the October meeting.

Attendance: Voting: Cec Zander, Dottie Ferral, Dolores Grinden, Jim Rehley, Keli Hamilton, Gordon Kroemer
Nonvoting: Katy Trautman, John Grinden, Nancy George (for Jeanne Miller), Marilynn Rehley, Charlie Owen, district rep, Katrina Luse

Pastor Rehley opened the meeting with prayer at 7:00 p.m.

New Members were admitted into the chapter. 22 benefit members, 10 Associate members and 4 Youth member for a total of 36 new members)

August minutes approved as read.

Financial Report--Dolores Grinden

• See Financial Director’s Report Summary as of Aug. 31, 2008. Approved.
• MSA that $9039 is available as “up for grabs” Care Abounds in Communities funding for hands on activities and fund raising at a 1;3 ratio as of October 1st.
• See Program Funds Available (Care Abounds in Communities) Report.

President’s Report: Gordon Kroemer
No report

Vice President’s Report: Pastor Rehley

• Katrina Luse has accepted the nomination for the Community Service Team Director’s position
• Sylvia Karageorge is considering the nomination for the Congregational Service Team Director’s position.
• Ron Williamson has accepted the nomination for the Vice President’s position.

Community Services Director’s Report: Keli Hamilton

• See top of report for approved projects.
• Applicants need to be reminded about the need for disclosure forms and to remember to indicate how much the fund raisers expect to raise thereby indicating to the Board that they understand that the 2:1 or 3:1 ratios are in effect.
• Ann Orwick from Grace was notified about the difficulties with the application which was rejected in June. Project has been removed from Board consideration. Grace still has $1201 available for projects.
• Louise Leslie has still not been notified of Board decision concerning Peace’s fundraiser in November. Gordon has been asked to follow-through with this and let Louise know of the Board’s concerns and recommendations.

Communication Director’s Report: Dottie Ferral

Calendar has been updated. Postcard sent to Congregational Coordinators that open funding begins 10/1.

Care in Congregation Director’s Report: Nancy George for Jeanne Miller

• See Program Funds Available (Care in Congregations). 5 churches still have not indicated how they plan to use their funds. Nancy has left messages with representatives of these churches and has not received feedback from anyone.
• See Care in Congregation Report Activities in Progress.

Volunteer Resource Report: Katy Trautman

• Is working on election newsletter with additional information about encouraging planning meetings for 2009 to be held at the end of 2008. These meetings will have reimbursement funding available.

Additions to Agenda

• Elections: Katy asked incumbent officers to expect a copy of previous biographies and get back them to her by Friday Sept 12th. They were also asked to read Conflict of Interest statement and position requirements.

o 3 churches still have not provided date/time of elections

o Election newsletter has been written pending final nomination list

o Starting in 2009 ALL election materials will be electronically sent to Congregational Coordinators—request by Katy

• Keli’s term: She is moving out of the area and will not be available as Community Service Team Director. She has prepared detailed instructions for the next director. She asked direction on how to transition. It was suggested that she make a formal motion to leave Board at the October meeting and appoint Katrina to take her place.

• Jeanne Miller also can no longer be active on the Board but Gordon will encourage her to stay on the Board through the end of the year so we can remain a Board and have a quorum.

Next Meeting: October 13th in McMinnville. Gordon will contact Board as to location.

The meeting was adjourned at 9:05 PM.

Respectfully submitted,
Cec Zander, Recorder

Opening Prayer – Pastor Rehley
Welcome to guests
Admission of New Chapter Members – Jeannie
Additions to Agenda
Minutes – 11 August 2008 - Gordon
Financial Report – Dolores
President’s Report– Gordon
Vice President’s Report - Pastor Rehley
Congregational Service Team Director Report – Jeannie
Community Service Team Director Report – Keli
Communications Director Report – Dottie
Volunteer Resource Advisor Report – Katy
Additional Reports
Additions to Agenda
1. Elections
2. Planning for next year
3.
4.
5.
Announcements
Closing Prayer - Gordon

Thrivent Mid-Willamette Chapter Board Meeting
Sept. 8, 2008 7 PM
New China Buffet, Corvallis

CARE ABOUNDS IN COMMMUNITIES APPROVED PROJECTS SEPTEMBER 2008

Church Requesting Project Recipient Date Approval

All Nation’s $600 Christmas Baskets Salvation Army 12/13-15 YES
(50% pre-funding
requested)

Good $6000 Albany Helping Hands Albany Helping Hands 11/22 Deferred to October meeting
Shepherd Shelter Addition

Peace $1201 Harvest Festival multiple 11/1 final approval in October
1:3

The Peace proposal has been reviewed several times in the last months. Louise Leslie will now work with Katy to determine the actual recipients and the % of proceeds each recipient will receive. Louise will work on obtaining each Disclosure form prior to the October 13 meeting. $1201 will be set-aside in reserve until the October meeting.

Attendance: Voting: Cec Zander, Dottie Ferral, Dolores Grinden, Jim Rehley, Keli Hamilton, Gordon Kroemer
Nonvoting: Katy Trautman, John Grinden, Nancy George (for Jeanne Miller), Marilynn Rehley, Charlie Owen, district rep, Katrina Luse

Pastor Rehley opened the meeting with prayer at 7:00 p.m.

New Members were admitted into the chapter. 22 benefit members, 10 Associate members and 4 Youth member for a total of 36 new members)

August minutes approved as read.

Financial Report--Dolores Grinden

See Financial Director’s Report Summary as of Aug. 31, 2008. Approved.
MSA that $9039 is available as “up for grabs” Care Abounds in Communities funding for hands on activities and fund raising at a 1;3 ratio as of October 1st.
See Program Funds Available (Care Abounds in Communities) Report.

President’s Report: Gordon Kroemer
No report

Vice President’s Report: Pastor Rehley

Katrina Luse has accepted the nomination for the Community Service Team Director’s position
Sylvia Karageorge is considering the nomination for the Congregational Service Team Director’s position.
Ron Williamson has accepted the nomination for the Vice President’s position.

Community Services Director’s Report: Keli Hamilton

See top of report for approved projects.
Applicants need to be reminded about the need for disclosure forms and to remember to indicate how much the fund raisers expect to raise thereby indicating to the Board that they understand that the 2:1 or 3:1 ratios are in effect.
Ann Orwick from Grace was notified about the difficulties with the application which was rejected in June. Project has been removed from Board consideration. Grace still has $1201 available for projects.
Louise Leslie has still not been notified of Board decision concerning Peace’s fundraiser in November. Gordon has been asked to follow-through with this and let Louise know of the Board’s concerns and recommendations.

Communication Director’s Report: Dottie Ferral

Calendar has been updated. Postcard sent to Congregational Coordinators that open funding begins 10/1.

Care in Congregation Director’s Report: Nancy George for Jeanne Miller

See Program Funds Available (Care in Congregations). 5 churches still have not indicated how they plan to use their funds. Nancy has left messages with representatives of these churches and has not received feedback from anyone.
See Care in Congregation Report Activities in Progress.

Volunteer Resource Report: Katy Trautman

Is working on election newsletter with additional information about encouraging planning meetings for 2009 to be held at the end of 2008. These meetings will have reimbursement funding available.

Additions to Agenda

Elections: Katy asked incumbent officers to expect a copy of previous biographies and get back them to her by Friday Sept 12th. They were also asked to read Conflict of Interest statement and position requirements.

3 churches still have not provided date/time of elections

Election newsletter has been written pending final nomination list

Starting in 2009 ALL election materials will be electronically sent to Congregational Coordinators—request by Katy

Keli’s term: She is moving out of the area and will not be available as Community Service Team Director. She has prepared detailed instructions for the next director. She asked direction on how to transition. It was suggested that she make a formal motion to leave Board at the October meeting and appoint Katrina to take her place.

Jeanne Miller also can no longer be active on the Board but Gordon will encourage her to stay on the Board through the end of the year so we can remain a Board and have a quorum.

Next Meeting: October 13th in McMinnville. Gordon will contact Board as to location.

The meeting was adjourned at 9:05 PM.

Respectfully submitted,
Cec Zander, Recorder

CARE ABOUNDS IN COMMMUNITIES APPROVED PROJECTS OCTOBER 2008

All funds from Thrivent for Care Abounds in Community projects for 2008 have now been allocated. There are no further funds to allocate after the following projects are completed.

Church Requesting Project Recipient Date Approval

Peace $1201 Harvest Festival multiple 11/1 $1201 Philometh 1:3
Good $6000 Shelter addition Albany Helping 11/22 approved
Shepherd, for $1979
Albany +21 from operating fund
for total of
$2000

Bethlehem $540 collect newpapers Pregnancy Alter- 12/10 $540
Lebanon and cans natives Center 1:3

All Nations $300 House Support Mario Pastega House 11/9 $300 50% prefund

All Nations $400 Christmas Baskets Salvation Army 12/10 $400
50% prefund

Fir Lawn $250 Quilts LWF 11/15 $250
50% prefund

Fir Lawn $300 Christmas baskets community 12/10 $300
100% prefund

St John’s $1000 Thanksgiving YCAP 11/19 $1000
100% prefund

St John’s $1500 Thanksgiving YCAP 11/19 $1500
100% prefund

Zion $1500 CERT kits Citizens Corp 11/1 $1500
Newburg Council of
Yamhill County 100%prefund

St Peter’s $1000 Thanksgiving community 11/19 $1000 baskets 100% prefund

Emmaunel $170 coffee hour Willamina VFW 10/26 $170
Willamina Post 4211 1:3

Holy Cross $100 bazaar LWF 11/22 $100
Seminary food closet 1:3

Total prefunding amount from the chapter operating funds will be $2650.

Attendance: Voting: Cec Zander, Dottie Ferral, Jim Rehley, Keli Hamilton, Gordon Kroemer, Jeanne MIller
Nonvoting: Marilynn Rehley, Katrina Luse, Pat Burkett, Sophia Hamilton

Pastor Rehley opened the meeting with prayer at 7:25 p.m.

New Members were admitted into the chapter. 21 benefit members, 3 Associate members and 0 Youth member for a total of 24 new members)

September minutes approved as read.

Financial Report--Dolores Grinden--not present

∑ See Financial Director’s Report Summary as of Sept. 30, 2008. Approved.
∑ See Program Funds Available (Care Abounds in Communities) Report: $10, 240 remaining of Care Abounds in Community funding

President’s Report: Gordon Kroemer

Found a welcome letter to new chapter member that is in the Thrivent website which he will bring next month when we will consider starting this.
Has been looking for criteria for Chapter of Excellence Award but unable to locate it. Will continue to look and report next month.

Vice President’s Report: Pastor Rehley

Elections are in progress.
Incoming new officers, Pat Burkett (Congregational Service team Director) and
Katrina Luse (Community Service Team Director) present tonight.

Community Services Director’s Report: Keli Hamilton

See top of report for approved projects.
States she can not attend November and December meetings. Will continue to
work at home as director until the end of the year.

Communication Director’s Report: Dottie Ferral

Calendar has been updated.

Care in Congregation Director’s Report: Jeanne Miller

See Care in Congregation Report for October and Program funds Available.
May not be able to attend November and December meetings. Pat will
attend.

Volunteer Resource Report: Katy Trautman

Not present. Report submitted by email with copy below.

Election Related:
On Sunday, 9/28/08, 23 contacts at our 23 chapter churches received their Election Packets via email. Four of these contacts also received the packet by regular mail (as they had requested). Since we noted that this (2008) would be the last year that any packets would go out by regular mail, I also sent them the packet electronically, encouraging them to "give it a try" in order to prepare for Fall 2009.

As of today, 10/10/08, I have received 4 responses with vote tallies (and 2 reimbursement reports). The requested date for all vote tallies and associated volunteer/attendance hours is Monday, October 27, 2008. When all responses are received, I will compile the Excel spreadsheet as in the past for submission to Thrivent Regional.

Additions to Agenda

Because of the lateness of the hour, no items were discussed.

Next Meeting: November 10th in Corvallis. Gordon will contact Board as to location.

The meeting was adjourned at 9:05 PM.

Respectfully submitted,
Cec Zander, Recorder

Attendance: Voting: Cec Zander, Jim Rehley, Dolores Grinden, Gordon Kroemer
Nonvoting: Marilynn Rehley; Katrina Luse,-new Community Director; Pat Burkett-Bethlehem new Congregational Services Team Director; Alvila Burkett, John Grinden, Ron Williamson- Zion, new VP; Vesta Williamson, Chris Ammon (Thrivent rep), Katy Trautman, Peggy Krueger – new Events Director and Mr. Krueger (dinner only)

Pastor Rehley opened the meeting with prayer at 7: p.m.

Pat presented the New Members that were admitted into the chapter. 7 benefit members, 2 Associate members and 2 Youth member for a total of 11 new members.

October minutes approved as read.

Financial Report--Dolores Grinden--not present

∑ See Financial Director’s Report Summary as of Oct. 31, 2008. Approved.
∑ See Program Funds Available (Care Abounds in Communities) Report: $0 remaining of Care Abounds in Community funding
∑ Two congregations exceeded the allotted amount for elections expenses but only 4 congregations submitted expenses. The total expenses do not exceed the budgeted amount. Motion made, seconded and passed that full expenses be reimbursed to each of the four congregations.

President’s Report: Gordon Kroemer

No new items to report

Vice President’s Report: Pastor Rehley

Thanks expressed to all who assisted with elections.

Community Services Director’s Report: Katrina Luse

No report.

Marilyn Rehley reported that a request had been submitted in October by Zion, Corvallis for purchasing gifts on a Giving Tree requesting $700 for this Hands on Project. The Board failed to take action on this report in October despite the request having been correctly submittted by the congregational service team. Because of the Board error, a motion was made, seconded and passed that $700 from operating funds be given for this project.

Communication Director’s Report: Dottie Ferral not present

Calendar has been updated.

Care in Congregation Director’s Report: Pat Burkett

See Care in Congregation Report for November and Program funds Available.

Volunteer Resource Report: Katy Trautman

Elections have been completed. Almost all congregations were able to download documents and ballots electronically. Only 4 congregations received paper mailings. 23 congregations held elections. See attached spreadsheet.

Each Board member has received a contact sheet of new Board members. See attached report.

Each Board member was reminded to answer the interview questions Katy gave you so that she can complete a newsletter introducing the new Board members and thanking the departing Board members.

Katy announced she will be stepping down from the Volunteer Resource Leader as of December 31, 2008 after 10 years in this type of position. Nancy George was suggested as a replacement.

Additions to Agenda

• Congregations will be encouraged to have 2009 planning meetings in November and December. Motion made, seconded and passed that $100 will be available for reimbursement expenses incurred at these planning meetings. Dottie Ferral will be encouraged to send a postcard announcing this.
• A lengthy discussion was held about how to distribute “Community” funds so that more of the funds are used earlier in the year. Cec presented several reports on the congregations who had used Community funds in 2007; a review of responses from chapters throughout the country on how they disburse funds; and one proposal. These reports will be emailed separately to the new and old Board members for perusal over the next month. Board members are encouraged to review these and submit their responses to Gordon prior to the next Board meeting. A tentative proposal will be developed and presented at the December meeting for possible acceptance. See attached reports.
• Audit—whoever is reading this, please let me know what was discussed. I got distracted and didn’t pay attention. Woe is me.

Next Meeting: December 8 5 PM at New Asia Buffet in Corvallis. There will be a new Board orientation prior to the regular meeting at 7 PM.

The meeting was adjourned at 9 PM.

Respectfully submitted,
Cec Zander, Recorder

Attached reports referred to in Additions to Agenda follow:

Churches (16) who participated in Care Abounds in Communities events in 2007

All Nations, Newport
Christmas baskets $1000
May Day Silent Auction 500
May Day Celebration 500

Shepherd of the Valley
MS Mission Swamp Feast 300
CEF 836

Zion, Corvallis
Shrove Tuesday Pancakes 500
Garage Sale 336
Quilting 300

Faith Albany
Bake Sale 136
Outreach to residents 313
Remodel clothes closet 500
Women’s Shelter construction 500

St John, McMinnville
Spaghetti Spring Fling 418
Dessert Auction 336
Cantata 300
Thanksgiving baskets 2500*

Our Savior, Waldport
Garage sale 836
No Bake Sale 100
Beachcomber Breakfast 200

Grace, Corvallis
Coffee Time 600

Holy Cross , Albany
CAP kits 350
LWF Quilts 250
Trinity Lutheran, Sheridan
Sheridan Days Pancake Feed 1136

Good Shepherd, Albany
Paint Exterior HFH home 310
Remodel Shelter 313
Quilts for ABC House 200
Bunk Beds 6057*

Fir Lawn, Sweet Home
Beautificiation 236
Christmas baskets 500
Christmas baskets, SHEM 500*
LWR quilts 500*
LWR quilts 400

Peace, Philomath

Homeless Childrens Project 1000*
Potato Bake 1023

St Peter the Fisherman
Thanksgiving baskets 500

Emmanuel, Willamina
Veterans Day Coffee 495

Our Saviors, Lebanon
Annual Fall Bazaar 984

Trinity Lutheran
Habitt Fundraiser 500

?????
Giving Tree Gifts 700

Churches (8) not using funds: Atonement, Newport; Beautiful Savior, Corvallis; Bethel, Sweet Home; Bethlehem, Lebanon; Immanuel, Albany; Joyful Servant, Newberg; St John, Lebanon; Zion, Newberg

Discussion for changing Care in Community funding.

1. About 1/3 of our participating congregations did not use any funding from Care in Comm in 2007
2. In the last 5 years our Chapter has had to distribute 1/3 to 1/2 of our available funds after October 1st
3. Our Care in Communities director therefore has to spend the last 2 wks in December spendings hours of time finishing up reports by the 31st because of the “last minute” activities that are being done.

In order to solve these problems we might want to consider changing our current plan and begin education our Chapter members prior to the January training meetings.

Chapters around the country were surveyed as to their experiences. In general I have found that those that responded have used some of the following ideas:

1. Projects will be supplement up to set amount that have ranged from$1500-
2400.
2. First come-first served.
3. A set amount is “reserved” until a set date toward the latter part of the year to be available for emergencies.
4. Projects which will provide support in the event of a health emergency, home displacement (e.g. from flooding, fire, etc) would be considered for higher funding.
5. Lutheran schools were “allotted” an equal amount similar to what we do currently for congregations.
6. Hands-on projects seem to have a lower top limit than fund raisers.

My proposal

1. We use a first-come, first served approach
2. We place a top limit such as $1500/project. We could possibly supplement more ambitious projects with a higher supplemental amt especially if the project expects to earn larger amts. For a project earning $5000, we might agree to supplement up to $2000, for example. This might encourage more ambitious projects and they could be “rewarded” for the extra efforts involved.
3. We implement a limit for hand’s on projects of $500 such as food bank, baskets, quilting but a higher amount might be considered for projects that provide more active hands-on such as home/shelter repair, etc
4. We reserve $3000-5000 until mid-September for fall emergencies.
5.

MSA : Since the Philomath Harvest Festival did not reach its goal to receive it’s $1201 supplemental funds as approved in October ($614 would be the amount) and there is $587 remaining in our Care in Abounds funding, we will GRANT the remainder as a gift to this activity for a total supplement funds of $1201.

MSA: Newspaper and can collecting only earned $433 instead of anticipated $1600; MSA that supplemental amount be amended to $433 so that we can use all of our Care Abounds in Community funding.

MSA: That $406 be amended as supplemental funds for the Christmas cantata concert on 12/10 in the event they do not meet their $900 goal for 1:3 funding. This is the remainder of our Abounds in Community funding.

Attendance: Voting: Cec Zander, Jim Rehley, Dolores Grinden, Gordon Kroemer, Dottie Ferral
Nonvoting: Marilynn Rehley; Katrina Luse,-new Community Director; Pat Burkett-Bethlehem new Congregational Services Team Director; Alvila Burkett, John Grinden, Ron Williamson- Zion, new VP; Vesta Williamson, Chris Ammon (Corvallis Thrivent Associate Rep), Charlie Owen (Corvallis Thrivent Associate Rep), Peggy Krueger – new Events Director, Julie Aalberg-Lutheran Community Relations Specialist, Katy Trautman, Nancy George.

Gordon Kroemer opened the meeting with prayer at 7:05 p.m. All guests were welcomed and introduced.

Pat presented the New Members that were admitted into the chapter. 7 benefit members for a total of 7 new members.

November minutes approved as read.

Financial Report--Dolores Grinden

∑ See Financial Director’s Report Summary as of Nov. 30, 2008. Approved.
∑ See Program Funds Available (Care Abounds in Communities) Report: $39 remaining of Care Abounds in Community funding

President’s Report: Gordon Kroemer

Gordon has written a welcome letter to new members which will be sent out monthly to our new Thrivent members.
Gordon asked that the IRS form 990 be filled out and returned to him ASAP.
Julie Aalberg the Lutheran Community Relations Specialist announced we will be a 2008 Chapter of Excellence for our work this year.

Vice President’s Report: Pastor Rehley

Thanks expressed to new Board members for stepping up to the plate and actively participating the last 2 months or so.

Community Services Director’s Report: Katrina Luse

See above changes to Care Abounds in Community funding requests (top of minutes)

Bethel Sweet Home is requesting $ for LWML Convention. It is not clear what the $ will be spent on. Gretchen Schalager will be called to clear up questions which include 1. How much $ is needed; 2. What is it to be used for? If it is to be used to send women to convention, they should use Congregational funding. If they are sending it to LWML International this really isn’t a “Caring” project and also Thrivent is already sponsoring the convention with many dollars.

Communication Director’s Report: Dottie Ferral not present

Calendar has been updated.

Care in Congregation Director’s Report: Pat Burkett

See Care in Congregation Report for December and Program funds Available.
Report approved.

Volunteer Resource Report: Katy Trautman

Reminded that officers should be sending their biographies to Katy ASAP so that she can complete the year end newsletter. Telephone #s and emails will be included in this information to all Thrivent chapter members. If a Board member has any alternate contact information please let Katy know ASAP.

Katy expressed her pleasure at serving as our volunteer resource advisor. Gifts and thanks were expressed to her from the Board.

Additions to Agenda

• MSA 2009 Funding options. See attached
• Chapter Leader training January 31 9-1 PM, Fort Vancouver, WA
• Congregational Coordinator Training January 17 tentatively at Peace, Philomath and/or February 7 tentatively at St. John, McMinnville. Peggy and Dottie will work on planning. Dottie will put on calendar. All Board members encouraged to attend both meetings. Gordon will do packets; Cec will collect Thrivent materials from Julie for distribution to congregational coordinators.
• 2008 budget will act as a template for the 2009 budget until we receive information on actual operating funds.
• Books will need to be audited by 3 people by Feb 15. Ron Williamson has one volunteer to serve; Gordon will contact a McMinnville person. Wed, Thursday and Fri are best for Dolores. Audit will be done at Holy Cross.

Next Meeting: January 12, 6 PM at New Asia Buffet in Corvallis

The meeting was adjourned at 9 PM.

Respectfully submitted,
Cec Zander, Recorder

ATTACHMENT INDICATED IN MINUTES ABOVE:

Funding Options Care in Community Projects

1. First come, first served.
2. $1500 limit for fund raisers. Exceptions would be allowed for personal crises.
3. $1250 limit for hands-on (Thrivent requirement)
4. $2000 limit to any one organization
5. $3000 reserve until September 1
6. 1:1 matching for projects REQUESTED and APPROVED by June 30.
7. 1:2 supplemental funds for projects REQUESTED AND APPROVED after July 1.