Attendance: Voting: Cec Zander, Ron Williamson, Dolores Grinden, Gordon Kroemer, Dottie Ferral, Patrick Burkett, Katrina Luse, Peggy Krueger
Nonvoting: Vesta Williamson, Chris Ammon (Corvallis Thrivent Associate Rep)

Gordon Kroemer opened the meeting with prayer at 7:05 p.m.

Pat presented the New Members that were admitted into the chapter. 11 benefit members and 3 associate members for a total of 14 new members. See Report.

December minutes approved as amended to say that Dottie Ferral was present.
Thank you notes read from 4 recipients of recent funding: YCAP thanksgiving baskets, St. John Lutheran School Oktoberfest (care in congregations) and Zion Lutheran, Newberg CERT project and Child Evangelism Fellowship of Corvallis.

Financial Report--Dolores Grinden

∑ See Financial Director’s Report Summary as of Dec. 31, 2008. See report.
Not approved at this time. Dolores had a typographical error in the report that she will correct as soon as possible and resubmit the report at the next meeting.
∑ There was $600 i remaining in Care Abounds in Communities at the end December probably because some projects did not meet their goals. In order to use all of the Chapter’s allocated Care Abounds in Communities funds,
Dolores added $300 to Lebanon Soup Kitchen and to FISH of Lebanon under the auspices of the Our Savior’s Lutheran Church. This was approved after the fact by the Board
She has not yet cleared out the accounts for 2008 and will continue to work on this before the next meeting. She will clarify as soon as possible by email what remaining funds are in the checking account balance (approximately $1,354.89)
∑ Program funding amounts will be available by the end of January.
∑ 2 congregations have already had planning meetings in 2009.

President’s Report: Gordon Kroemer

Has added the Permission to Disclose forms to the Chapter website so they will be available to service teams. They have the chapter information including Katrina Luse’s name and contact information already typed in.

All forms have been updated to include Katrina’s contact information for the appropriate forms.

We should expect to receive the Chapter of Excellence for 2008.

Vice President’s Report: Ron Williamson

Expressed appreciation to Katy Trautman for spending time giving him detailed instructions and history re Thrivent and it’s workings.
Asks for input of possible leader nominees for our Board. He will develop information sheets to be handed out as needed to encourage their participation.
Offers ride to Vancouver Chapter Leader training session 1/31/09
Will explore options on how to store Chapter records.
Suggests we look into ways to thank congregational coordinators for their work.

Community Services Director’s Report: Katrina Luse

No further word has been received from Gretchen Schalager, Bethel Sweet Home concern. Cec willl followup and discuss with Gretchen their plans.

Motioned, Seconded and approved:
Luther House is having an auction and dinner “Winter Indulgence” to benefit ongoing student programs and hospitality at the Luther House OSU campus ministry program, requesting $1000, expecting to raise $2500-3000. Chris Ammon will email permission to disclose form tomorrow.

Communication Director’s Report: Dottie Ferral

Calendar has been updated.
See written report, attached.
She has begun receiving RSVPs for the upcoming congregational coordinator training sessions.

Care in Congregation Director’s Report: Pat Burkett

See End of Year 2008 report attached. We had only 2 congregations that did not spend any of their money in 2008; 6 congregations did not fully use their funding amounts.
2009 funding amounts will be announced later in the month.

Volunteer Resource Report: Nancy George, not present

Additions to Agenda

2009 budget—will approve budge tentatively same as 2008 pending notification of 2009 Chapter Board funding amounts later this month.

Coordinator Training:
• It was MSA that $400 be set aside for door prizes for the 2 upcoming congregational coordinator training events. We will continue to provide incentives to attend: $100 to each congregation who sends their 3 coordinators or representative of coordinator. If an additional 3 people attend the congregation will receive a quilt batting for their quilting programs. Members of the same family will count towards these numbers. Board members will count as a congregational member but for only one training session, not for both.

• It was MSA that receipts for refreshments will be reimbursed.
• It was MSA that $100 be granted as gratuity to hosting congregation.

• PICNIC: Cec and Gordon are working on reserving a site in or near McMinnville for this year’s annual picnic. The preferred date will be July 25 with an alternate of July 11th
• Ron reported that he has an inflatable waterslide he could provide if water and electricity were available
• The Board will provide food for the picnic . Cec will look into options to 1) continue as we have in previous years where the Board provided burgers and hot dogs and attendees brought side dishes and desserts; 2) arrange for a caterer to provide meats and/or side dishes. She will report at next meeting

Leader training: Will be Jan 31 At the Fort Vancouver Hamilton House (Red cross building). Board members arranged for car pooling to this location.
Next Meeting: February 9, 6 PM at New Asia Buffet in Corvallis

The meeting was adjourned at 9 PM.

Respectfully submitted,
Cec Zander, Recorder

Community Services Director’s Report: Katrina Luse, and Gordon Kroemer
[see attached worksheet]
• Holy Cross: Funding of $200.00 approved. Motion made and approved that the $200.00 come from the operating funds.
• Our Savior:
o $100.00 approved for No Bake Sale on 4/14/09
o $1000.00 asked for Garage Sale matching funds on 5/2/09.
ß Discussion following motion: What is S. Lincoln Resource Voucher for? Motion tabled for more information. Will vote on it at April meeting
o $200.00 approved for Beach Comber Days Breakfast on 6/20/09
o $300.00 approved for Harvest Dinner on 11/12/09
• St. John
o $800.00 approved for Ocktoberfest on 10/03/09
ß Discussion: Ron Williamson stated that a precedent has already set for this year to not fund projects that benefit student body in form of scholarships, as does not reach out to entire community.
Dolores Grindon read the following memo from Noreen Hannemann, “Lutheran schools are a unique recipient because they can use both Care in Congregation and Care Abounds in Communities funds. Most times the Lutheran Schools are using the tax exempt number of the church. When Lutheran schools request funds from the chapter, you want to be sure that the funds will be benefitting the school and not the church. Only because the church is already receiving Care in Congregation funds from Thrivent Financial. In the past, we received many questions on whether the Care in Congregation funds could be used to benefit the Lutheran schools. Some thought it could only be used for needs at the church. This is why we added to the documentation that it was OK to use the Care in Congregation funding for needs at the school also.
Now, if they are having a fundraiser they can’t use that fundraiser and use Care in Congregation funds and Care Abounds in Communities funds. This would be double dipping.” Monday, February 23, 2009.
o $500.00 approved for Dessert Auction 5/3/09
ß Ron suggested that they call it an Educational fund rather than scholarship
o $400.00 approved for Spaghetti Dinner 4/17/09
• Emmanuel Willamina funding for $200.00 for Mother’s Day Tea 5/2/09 approved
• Grace Lutheran: Funding for “Wells for Africa” not approved as Thrivent does not support overseas funding
All other requests will be voted on at next board meeting due to meeting going late into the evening.

Thrivent Mid-Willamette Chapter
Meeting Agenda
13 April 2009

Opening Prayer – Gordon
Welcome to guests
Admission of New Chapter Members – Patrick
Additions to Agenda
Minutes – 9 March 2009 - Gordon
Financial Report – Dolores
President’s Report– Gordon
Vice President’s Report -
Congregational Service Team Director Report – Patrick
Community Service Team Director Report –Dolores
Communications Director Report – Dottie
Volunteer Resource Advisor Report – Nancy
Additional Reports
Additions to Agenda
1. Resignations
2. Teach Your Kids to Share Day
3.
4.
5.
Announcements
Closing Prayer - Gordon

Attendance: Voting: Cec Zander, Dolores Grinden, Gordon Kroemer, Dottie Ferral, Patrick Burkett, Peggy Krueger, Katrina Luse
Nonvoting: Alvila Burkett, John Grinden
Gordon Kroemer opened the meeting with prayer at 6:55 p.m.

Pat presented the New Members that were admitted into the chapter. 11 benefit members, 16 associate members and 5 youth members for a total of 32 new members. MSA that they be admitted into Chapter membership. See Attachment 1.

March 2009 minutes approved as amended to add Julie Aalberg attending as a guest and that an additional $200 that was added to Join Hands Day projects will come from Board Operating funds.

Financial Report--Dolores Grinden

• Delores has been able to finalize a legitimate working balance after working with Thrivent. She has a corrected financial report for February based on this and submitted the March financial report. Corrected February report accepted as written. March financial report needs correction regarding clarification of where the $160 Chapter Training meeting registration line item mentioned in the February financial report went. See attachments 2 and 3.

President’s Report: Gordon Kroemer None
.
Vice President’s Report: None

Community Services Director’s Report: Katrina Luse and Delores Grinden

• Delores has agreed to take on many of the Community Services Director responsibilities with the support of Katrina.
• Over $20,000 of requests have been submitted. See attachment 4.
• In order to provide a bit more opportunity and funding for the many requests this month, Gordon and Cec, on behalf of St.John Lutheran Church projects, have offered to return $100 for each of the 3 projects from that congregation so that other projects may be funded. The Board accepted the offer.
• Final list of approved projects and funding. See attachment 5.
• All but about $3,000 of funding has been approved. The remaining $3,000 will be reserved until September in the event it is needed for disaster or individual/family needs.
Communication Director’s Report: Dottie Ferral

Calendar is up to date. Needs to have all information on picnic by the end of the month. NEEDS DATE, TIME, LOCATION, DIRECTIONS, WHAT TO BRING (side dishes and desserts a-z assignments) plus ?????

Care in Congregation Director’s Report: Pat Burkett

• See Care in Congregation Report for March 2009 attached. Attachment 6.
• All but 8 congregations have made plans for using funds; one has completed their Care in Congregation projects.

Volunteer Resource Report: None
Events Director Report: Peggy Krueger

• Requests information on July picnic planning. Peggy will be going on vacation and will be returning 6/21.

Additions to Agenda

• Resignations were received from Nancy George and Ron Williamson. MSA that Ron Williamson’s resignation be received. MSA that Nancy George’s resignation be tabled until some of her family issues are resolved as we hope she will be able to return to the Board at a future date.
• MSA that the Board appoint Dottie Ferral as Vice President for the remainder of the 2009 year. Dottie agreed to fill this position in addition to continuing as Communication Director.

• Gordon reminded the Board to advertise the Teach Your Kids to Share Day—Friday, April 24 @ OMSI 5-9 pm. This is a national event for families about money values and practices. This event ncludes dinner and program for $10 per family. See Thrivent website.

Next Meeting: May 11, 2009 6 PM New China Buffet, Corvallis
Respectfully submitted,
Cec Zander, Recorder

Thrivent Mid-Willamette Chapter Board Meeting
May 11, 2009
New China Buffet, Corvallis, OR

Attendance: Voting: Cec Zander, Dolores Grinden, Gordon Kroemer, Dottie Ferral, Patrick Burkett, Katrina Luse
Nonvoting: John Grinden, Charlie Owen, district rep.
Gordon Kroemer opened the meeting with prayer at 7:10 p.m.

Pat presented the New Members that were admitted into the chapter. 15 benefit members, 3 associate members and 1 youth members for a total of 19 new members. MSA that they be admitted into Chapter membership. See Attachment 1.

April 2009 minutes approved.

Financial Report--Dolores Grinden

• Approve as presented. See attachment 2.
• MSA up to $50 remembrance to Nancy George on the death of her mother.

President’s Report: Gordon Kroemer

• Our board list and forms have been updated.
.
Vice President’s Report: None

• Next newsletter will contain an item regarding recruitment of officers for 2010 Board. Requests that all board members submit their current length of service so that she can determine which positions MUST have new personnel.

Community Services Director’s Report: Katrina Luse and Delores Grinden

See attachment

Communication Director’s Report: Dottie Ferral

Calendar is up to date.
Will be sending out newsletter about the picnic.
Will include a piece on Board member recruitment.

Care in Congregation Director’s Report: Pat Burkett

• See Care in Congregation Report for April 2009 attached. Attachment 6.
• All but 6 congregations have made plans for using funds.

Volunteer Resource Report: None

Events Director Report: Peggy Krueger

• Not present

Additions to Agenda

• MSA that picnic attendance incentives remain the same for the 2009 as they were for 2008:

Churches with attendances of at least 5 (and multiples of 5) will receive one entry (per 5) for drawings of $150, $100 and $75. No church may win more than twice. Attendees must arrive by 2 PM to be eligible.

• Dottie will be Bingo leader
• Gordon and Cec will purchase food, put up signage, have picnic site ready for picnic, think up other entertainment
• Shuttle bus will be available from St. John for those who want to park in church parking lot as there is limited parking near the picnic shelter.
• DISCUSSION started regarding educational opportunities that Thrivent can participate in. Congregations can be encouraged to sponsor such an event. Board could perhaps provide funding for refreshments. General concensus of our Board was that we were already over committted. Cec will send an email tencouraging congregational coordinators to tak advanage of educational opportunities offered by Thrivent Representatives.

Patrick closed the meeting with prayer @ 0815.

Next Meeting: June 8, 2009 6 PM New China Buffet, Corvallis
Respectfully submitted,
Cec Zander, Recorder

Thrivent Mid-Willamette Chapter Board Meeting
June 8, 2009
New China Buffet, Corvallis, OR

Attendance: Voting: Cec Zander, Gordon Kroemer, Dottie Ferral, Patrick Burkett, Katrina Luse
Nonvoting: Alvila Burkett
Gordon Kroemer opened the meeting with prayer at 7:00 p.m.

Pat presented the New Members that were admitted into the chapter. 16 benefit members, 2 associate members and 0 youth members for a total of 18 new members. MSA that they be admitted into Chapter membership. See Attachment 1.

May 2009 minutes approved.

Financial Report--Dolores Grinden

Not Present.

President’s Report: Gordon Kroemer

• Gordon reported on options for July picnickers to attend the Evergreen Air Museum after the picnic. See Attachment 2.
• One option discussed was having McMinnville Museum members host 2 Thirivent members each for free admission to museum and then draw names at the picnic for those who might want to attend. Cec will check for members who might like to participate, determine # of positions. Dottie will send reminder postcard which will include this offer.

.
Vice President’s Report:

• See attachment 3

Community Services Director’s Report: Katrina Luse

• None. All funds (except $3000 being held until September) have been allocated.

Communication Director’s Report: Dottie Ferral

Calendar is up to date.
Newsletter about the picnic and officer recruitment has been sent.
See attachment 4

Care in Congregation Director’s Report: Pat Burkett

• See Care in Congregation Report for May 2009 attached. Attachment 5.
• All but 4 congregations have made plans for using funds.

Volunteer Resource Report: None

Events Director Report: Peggy Krueger

• Has submitted her resignation via a May email.

Additions to Agenda

• Discussed picnic ideas. Cec and Gordon will refine activities with ideas such as ultimate frisbee (board games, horseshoes. Dottie will call Katy Trautman regarding a large banner or look into buying one. Cec will look into having someone make a course for letterboxing/scavenger hunt at the park.
• Will have August meeting at the picnic.
• Pat Burkett will be moving to Bend to be closer to family pending sale of his home. He plans to continue as Congregational Service team director and can send reports by email.

Patrick closed the meeting with prayer @ 0730.

Next Meeting: July 13, 2009 6 PM New China Buffet, Corvallis
Respectfully submitted,
Cec Zander, Recorder

Attendance: Voting: Cec Zander, Gordon Kroemer, Dottie Ferral, Patrick Burkett, Katrina Luse, Peggy Krueger, Dolores Grinden
Nonvoting: Alvila Burkett
Gordon Kroemer opened the meeting with prayer at 7:00 p.m.

Pat presented the New Members that were admitted into the chapter. Four benefit members, 2 associate members and 0 youth members for a total of 6 new members. MSA that they be admitted into Chapter membership. See Attachment 1.

June 2009 minutes approved.

Financial Report--Dolores Grinden

• May financial report accepted as presented. See attachment 2.

• June financial report accepted as presented. See attachment 3

• Dolores suggests that a “form letter” be attached with checks to recipients of fund raisers that will indicate that money was raised by “church” and suppplemented by Thrivent and the Mid-Willamette Valley Chapter. Cec will draft this letter for Dolores. Gordon will format it into pdf file so that each letter can be individualized.

President’s Report: Gordon Kroemer

• A drawing for 12 admissions to Evergreen Museum will be held at the picnic. Members of St. John who volunteer/work at the museum are able to provide these tickets and have agreed to accompany drawing winners.

.
Vice President’s Report:

• See attachment 4. It was MSA that $15 be offered to cover congregational expenses for the Thrivent elections.
• Dottie asked that current Board members review and update their bios as needed.
• Katrina Luse is designated as Membership Coordinator. She sent welcome letters to new members admitted at the May meeting.

Community Services Director’s Report: Dolores Grinden

• None. All funds (except $4,052 being held until September) have been allocated.

Communication Director’s Report: Dottie Ferral

• Calendar is up to date.

• See attachment 5.

Care in Congregation Director’s Report: Pat Burkett

• See Care in Congregation Report for June 2009 attached. Attachment 6 .
• All but 4 congregations have made plans for using funds.
• MSA that report be accepted.

Volunteer Resource Report: None

Events Director Report: Peggy Krueger

• Indicates she does not want to be on election ballot for 2010.

Additions to Agenda

• Plans for picnic are on track. Cec has purchased banner to be used and will purchase frisbees.
• Will have August meeting at the picnic. We will ask attendees their reaction to the first-come, first-served Care in Communications process.
• We will also will let them know that there may need to be refinements in what activities will be approved since we have had many more requests than money. This will give an opportunity to encourage people to become Board members so they can have input in the refinement process.
• Cec suggested we consider purchasing Thrivent letterhead in 2010 with new board members listed. 250 sheets can be purchased for $10. This letterhead could be used on the welcome to new members letters.

Patrick closed the meeting with prayer @ 0730.

Next Meeting: July 25, 2009 1PM Picnic
Respectfully submitted,
Cec Zander, Recorder

Attendance: Voting: Cec Zander, Gordon Kroemer, Dottie Ferral,
Nonvoting: 56 members from the chapter and 5 non members.
The churches attending were St. John/Mac; Trinity/Mac; Shepherd of the Valley; Peace; Faith; All Nation's; Zion/Corvallis; Zion/Newberg.

Gordon Kroemer opened the meeting after lunch at 12:00 p.m.

No New Members that were admitted into the chapter.

July 13 2009 minutes not present or approved at this time.

Financial Report--Dolores Grinden

• No report.

President’s Report: Gordon Kroemer

• A drawing for 12 admissions to Evergreen Museum was held at the picnic. Members of St. John who volunteer/work at the museum provided these tickets and will accompany drawing winners.

Vice President’s Report: Dottie Ferral

• Dottie reported that we still are requesting candidates for several Board positions and encouraged those present to speak with current Board members about this

Community Services Director’s Report: Dolores Grinden

• None.

Communication Director’s Report: Dottie Ferral

• Calendar is up to date.

Care in Congregation Director’s Report: Pat Burkett

• No report

Volunteer Resource Report: None

Events Director Report: Peggy Krueger

• No report

Additions to Agenda

• Drawings were held based on the number present from each of the congregations and bonus dollars were awarded as follows: All Nations: $150; St.John/Mac $100; Zion/Corvallis $75.

Next Meeting: Sept 13, 2009 6PM Picnic Corvallis

Respectfully submitted,
Cec Zander, Recorder

Thrivent Mid-Willamette Chapter Board Meeting
September 14, 2009
New China Buffet, Corvallis, OR

Attendance: Voting: Cec Zander, Gordon Kroemer, Dottie Ferral, Patrick Burkett, Katrina Luse
Nonvoting: Alvila Burkett
Gordon Kroemer opened the meeting with prayer at 7:00 p.m.

Pat presented the New Members that were admitted into the chapter. Fourteen benefit members, 2 associate members and 1 youth members for a total of 17 new members. MSA that they be admitted into Chapter membership. See Attachment 1.
Pat also annuonced that he will be moving to the Bend area and will not be present at the remainder to the 2009 meetings. He will submit his usual monthly reports for the next three months via email. He is thanked for his faithful service tot the Board.

July and August 2009 minutes approved.

Financial Report--Dolores Grinden
• Not present

President’s Report: Gordon Kroemer

• No report

Vice President’s Report:

• Vice President’s report. See attachment 2.
• Has not received recommendations for nominees. Of particular concern is nominee needed for required position of Care in Congregation Director. Jo Jarvis has been contacted regarding this and her response is being waited for. Assistant financial director, youth, communications and event directors nominees still needed.

Community Services Director’s Report: Dolores Grinden

• Acccording to the most recent financial report (July) there is approximately $4,052 remaining for project allocation.
• MSA that $300 be granted for a cantata concert which will benefit YCAP food bank. St John, McMinnville, OR is the sponsoring congregation. Application was submitted in March and deferred until now. Permission to disclose was submitted then.
• MSA that $2500 be granted for preparing Thanksgiving food baskets for approximately 170 families who will be identifified. by YCAP. Sponsoring congregation is St. John, McMinnville. Application was submitted in March and apparently misplaced. Resubmitted now with permission to disclose present.

Communication Director’s Report: Dottie Ferral

• Calendar is up to date.

• See attachment 3 for report.

Care in Congregation Director’s Report: Pat Burkett

• See Care in Congregation Report for June 2009 attached. Attachment 4 .
• All but 2 congregations have made plans for using funds.
• MSA that report be accepted.

Events Director Report: Peggy Krueger

• Not present.

Additions to Agenda

• Thrivent would like Chapter Board to present a chapter-wide training event. Chapter Board would have to provide monies for expenses incurred by hosting agency. MSA Board will reimburse up to $100 per event with possibility of additional if needed.
• Response to first-come, first-served format for funding was positive received according to those who attended the picnic. Attndees were also alerted to the possibility that the Board will continue to refine requirements if we receive more requests than money available.
• Cec will purchase Thrivent letterhead in 2010 with new board members listed. 250 sheets can be purchased for $10. This letterhead could be used on the welcome to new members letters.

Patrick closed the meeting with prayer @ 0755.

Next Meeting: October 12 , 2009 1PM New China Buffet, Corvallis
Respectfully submitted,
Cec Zander, Recorder

Thrivent Mid-Willamette Chapter Board Meeting
October 12, 2009
New China Buffet, Corvallis, OR

Attendance: Voting: Cec Zander, Gordon Kroemer, Dottie Ferral , Katrina Luse, Delores Grinden
Nonvoting: Mr. Grinden

Dottie Ferral opened the meeting with prayer at 6:50 p.m.

Gordon presented Pat’s list of the New Members that were admitted into the chapter. Eighteen benefit members, 1 associate members and 6 youth members for a total of 25 new members. MSA that they be admitted into Chapter membership. See Attachment 1.

September 2009 minutes approved as amended (date was incorrect).

Financial Report--Dolores Grinden
• Operating funds balanace $1,585.19.
• $516 available from Care Abounds in Communities.
• Computer is not functioning properly so will have written report when able.

President’s Report: Gordon Kroemer

• Care in Congregations program is changing in 2010. Board members received information on this via the September newsletter from Thrivent.
• An email was received by Board members today that Pat Burkett can no longer be a chapter board member because of his move to Bend which is out of this chapter unless he desires to be moved back into the chapter. Gordon will contact him to see is he will be requesting this or not.

Vice President’s Report:

• Vice President’s report. See attachment 2.
• Dottie will email new Board members after the elections are completed inviting them to start attending Board meetings.

Community Services Director’s Report: Dolores Grinden

• MSA request of $250 from St Peter the Fisherman for Thanksgiving baskets for Lincoln City area with 100% funding. Arliss White could not name a recipient to whom check would be sent. Stated Thanksgiving baskets to be given to needy families (names unknown at this time). Delores will check to see who their recipient was last year and contact board members with this information. We will approve this project providing this information meets Thrivent requirements. We will consider adding remaining programs funds if St. Peter desires.

Communication Director’s Report: Dottie Ferral

• Calendar is up to date.

• See attachment 3 for report.

Care in Congregation Director’s Report: emailed by Pat Burkett

• See Care in Congregation Report for Sept. 2009 attached. Attachment 4 .
• All but 2 congregations have made plans for using funds.
• Gordon will contact Joyful Servant and Trinity, McMinnville to find why they haven’t yet made plans for Care in Congregation funds.
• MSA to accept this report.

Events Director Report: Peggy Krueger Not present.

Additions to Agenda

• None

Gordon closed the meeting with prayer @ 0755.

Next Meeting: November 9, 2009 6 PM New China Buffet, Corvallis

Respectfully submitted,
Cec Zander, Recorder

Attendance: Voting: Cec Zander, Gordon Kroemer, Dottie Ferral , Katrina Luse, Delores Grinden
Nonvoting: John Grinden, Jan Lane (Communication Director ,elect) Alan and Charlotte Paulsen (Assistant Financial Director elect), Addie Sahnow (Congregational Services Director elect) and her husband Warren.

Dottie Ferral opened the meeting with prayer at 7:10 p.m. Introductions of old and new members were made.

Gordon presented the list of the New Members that were admitted into the chapter. Eighteen benefit members, 0 associate members and 1 youth members for a total of 19 new members. MSA that they be admitted into Chapter membership. See Attachment 1.

October 12, 2009 minutes approved.

Financial Report--Dolores Grinden
• Operating funds balance $3,353. Will need to clarify/correct this with Nancy George.
• Available from Care Abounds in Communities - $1048. Nancy and Dolores will clarify and correct this amount with final amount of monies available/used.
• Financial reports for last 4 months inadvertently left at home. They will be mailed to Board members after clarification/corrections with Nancy. Any questions please email or phone Delores.
• Outstanding prefunding dollars is $2000 (amount of money prefunding from the Board for upcoming Care Abounds in Communities “helping hands” projects.

President’s Report: Gordon Kroemer

• We are still waiting for updates on new responsibilities of Care in Congregation Director and Congregational Coordinators from Thrivent.
• Gordon will order binders for new Board members.

Vice President’s Report:

• Vice President’s report. See attachment 2
• A 2010 Board member list with contact information was handed out to those present. See attachment 3
• Election report spread sheet presented. Elections report will be submitted to Thrivent by Cec. See attachment #4.

Community Services Director’s Report: Dolores Grinden

• The St Peter the Fisherman project for Thanksgiving baskets that was presented at the October meeting was approved via email. $500 will be used to prepare Thanksgiving baskets to needy families that come to St. Peter the Fisherman. According to the application, the recipients’ names are not known at this time. The Permission to disclose form was signed by the church secretary. Concern was expressed about the lack of known recipients and that recipients wouldn’t be signing a Permission to Disclose form, After discussion the Board asked Cec to notify Arliss White at St Peter the Fisherman that although the application is not complete in these 2 ways we will again approve this project but that she should be alerted that we may not accept a similar application in the future. The letter will indicate that recipients need to be clearly named and that Permission to Disclose should accompany the application.

Communication Director’s Report: Dottie Ferral

• Calendar is up to date.

• See attachment 3 for report.

Care in Congregation Director’s Report: presented by Gordon

• See Care in Congregation Report for Oct. 2009 attached. Attachment 5 .
• All but 2 congregations have made plans for using funds.
• Gordon will contact Joyful Servant and Trinity, McMinnville to find why they haven’t yet made plans for Care in Congregation funds.
• MSA to accept this report.

Events Director Report: Peggy Krueger Not present.

Additions to Agenda

• Elections—see above vice president report
• Audit—Charlotte has agreed to assist with audit.
• Recognition/training meetings—Charlotte, Gordon/Cec and Dottie will explore options for recognition at coast, south and north Valley restaurants to recognize congregational coordinators. This event would have minimal training as many of the congregational coordinators now seem familiar with the routines and funding criteria. This event would primarily be one of recognition and expressing thanks for the hard work of th coordinators. Because of the expense of this recognition event we may not include incentive bonuses.
• Disclosure questions for chapter leaders (IRS requirement) are due. Check your mailboxes and return questionaire to Gordon.

Gordon closed the meeting with prayer @ 8 PM.

Next Meeting: December 14, 2009 6 PM New China Buffet, Corvallis

Respectfully submitted,
Cec Zander, Recorder

Attendance: Voting: Cec Zander, Gordon Kroemer, Dottie Ferral , Katrina Luse, Delores Grinden. Nonvoting: John Grinden, Jan Lane (Communication Director -elect) and husband Chuck, Addie Sahnow (Congregational Services Director elect.

Dottie Ferral opened the meeting with prayer at 7:10 p.m.

Gordon presented the list of the New Members that were admitted into the chapter. Eight benefit members, 0 associate members and 0 youth members for a total of 8 new members. MSA that they be admitted into Chapter membership. See Attachment 1.

Nov 9, 2009 minutes approved.

Financial Report--Dolores Grinden
• November Financial report presented. See Attachment 2. Will need to clarify/correct this with Nancy George.
• Available from Care Abounds in Communities - $16. Cec reported that Willamina congregational coordinator called today and reported that they will not be using $50 from their Veterans Day Coffee hour as they earned $350 instead of the $400 as expected. This increases the amount available in Care Abounds in Communites to $66.

President’s Report: Gordon Kroemer

• Gordon distributed binders for new Board members.
• Still needs IRS 990 forms from Pat and Katrina

Vice President’s Report:
• None.
• Time line for elections and a CD with any needed forms has been passed from Dottie to Gordon for his new position.

Community Services Director’s Report: Dolores Grinden

There is about $66 remaining in Care Abounds in Communities. Dolores will contact Thrivent to see if she can amend the Bill Mueller fundraiser so that this additional amount can be credited to that project. MSA

Communication Director’s Report: Dottie Ferral

• Calendar is up to date.

• See attachment 3 for report.

• Newsletter for January will be drafted Dec. 16. Any additional information for the newsletter should be submitted by then.

Care in Congregation Director’s Report: presented by Gordon

• See Care in Congregation Report for Nov.. 2009 attached. Attachment 4. All but 1 congregations has used funds.
• MSA to accept this report.

Events Director Report: Peggy Krueger Not present.

Additions to Agenda

• Audit—Charlotte has agreed to assist with audit. Ed Hansen and Nancy George will also assist. Dolores suggested that this be done early in February.
• Recognition/training meetings—MSA that training and recognition be combined with a banquet type event at 3 different locations: Corvallis, McMinnville and on the coast.
• In order to pay for the banquet, the $100 bonus we have given to congregations who send 3 congregational coordinators will not be given.
• Training/recognition dates: Tentative dates: Feb. 6--McMinnville, 13--Corvallis and 27th—on coast. A weekday evenings could possibly be considered if weekends are not working out. Times to be announced.
• See report from Cec on banquet cost projections. Attachment 5.
• Gordon distributed Christmas gifts to current Board members.

Gordon closed the meeting with prayer @ 8:15 PM.

Next Meeting: January 11, 2009 6 PM New China Buffet, Corvallis

Respectfully submitted,
Cec Zander, Recorder