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Columbia Gorge Chapter

Chapter Meeting Minutes

Thrivent Columbia Gorge Chapter Board

November 04, 2013 Minutes

 

1.                  Called to order: 5:30pm

a. Attending:,  Bette Lou Yenne, Rev. John Westhafer, Norm Huffman,  Toni Kuciemba,  and Tracy Janik

b. Absent: Mark Harris, Marilyn Butler, and Joella Bullock,   Rebecca Eames

and Judi Cyrus

c. Visitors:

2.                  Minutes: 

a. Norm moved to accept the October minutes and  Bette Lou 2nd, passed unanimously

3.                  Financial report

a. Current funds available: Operating =$2,587.38 in checking $2,361.38 ;     Project/Program = $1,715available (started with $5,965.00)

b. Discussion: Rev. John moved to accept the financial report and Toni 2nd, passed unanimously.

4.                  Correspondence: Chad and Kate planning a Chapter thank you lunch on Dec 3 l, location not confirmed yet

5.                   General information and discussions  

a.                  Chad and Kate will be attending a Thrivent regional conference hopefully getting the scoop on chapter reorganization and chapter funding.

b.                  It was unanimously agreed that the Cookie Fair project and BackPacks for Kids would be increased by $300 and the Christmas Child Shoe Boxes increased by $215.

6.  Old Business

a.                  New members: John presented 1 new member, John moved to accept and Bette Lou 2nd, passed unanimously.  

b.                  New Advocates:  Norm is working on recruiting Carol Schatz from Emmanuel in Hood River

c.                  Educational & Fun Activities:

1)                 Membership activity - Bowling Party combined with Kids Money Matters program plus Pig three slot saving bank distribution (ages 8 and above): Kate presented the program to two families comprised of one mother and 2 children and both parents with 5 children, there were 2 board members assisting  Rev. Johns and Bette Lou with much help from Rose and Vicky from Our Redeemer and Rev. John's wife. Each family received a $100 educational gift for their children.

2)                 Cost $45 food, bowling $18.75 and educational gifts $200, total $263.75

3)                 Overall opinion Kate did an excellent job and everyone had a good time the kids really enjoyed it. Maybe next year open it to the community with more advertizing.

4)                 Toni will send thank yous to Kate, Rose and Vicky.   

d. Chapter Board Elections

a.  John Distributed ballots and would like to have election results back by the end of November.

b.  It was suggested that because of the big turn over of board members at the end of next year that Thrivent (Chad & Kate) sponsor a board introduction and recruiting lunch inviting those members that might be interested in participating on the board, similar to what Chad did in 2010.

       e. Christmas Banquet: Everything is a go

1. To be held on Sunday December 15th at Faith Lutheran in The Dalles.

2. Rev. John will coordinate a meal plan with Albert. Chapter board will provide cookies and ice cream for dessert and people can bring there own wine or beer to drink.

                        3. Short board meeting to be held prior to dinner 4:30pm

4. Either during or after dinner Marilyn will present a program on her Tanzanian trip.

5. Chapter Financial representatives will be invited.

     

 

 

 f. Food Bank Funding Requests:

        a.  Do to SNAP food stamp reduction it was unanimously agreed that we would change the $1 for $2 raised             to $600/area no matter the amount raised with hopes they each raise at least $600.

        b.  John Presented the funding request for Wasco county through the Salvation Army and Saint                      Vincent de Paul food banks.

       c.  Grant: Bette Lou made contact: No feed back yet.

 

7.  New Business

a. Funding Requests: see funding requests a.6)

b.

 

8. Funding Requests Status: Total 2013 Program Monies distributed and/or allocated to date is

$5,965.00. Total 2013 operating fund monies used for Chapter sponsored activities distributed and/or allocated to date is $913.75.      .  

a.                  Approved Requests

1) Hands-on request: From Operation Christmas Child for $500 in Nov. for cost incurred for shoe box gift project for children in need around the world: Tracy moved to fund $200.00 and Mark 2nd, passed unanimously. Activated 03/05/13 11/5 Funding change $415

2) Fund raising request from Shepherd of the Hills Quilters’ for matching funds up to$2,200 raised at their annual Christmas cookie fair. Money rose to be distributed between Skamania county and Cascade Lock community support organizations. Mark moved to match $1.00 for every $2.00 raised to a max of $500.00 for $1,000.00 raised, Joella 2nd, passed unanimously. John amended the motion that if at the end of the year we have any program funds remaining we increase this gift to $800 and it passed unanimously. Activated 08/09/13

3)                 Fund raising request from Hood River County Fish Food Bank for $500 for $1,000 through various congregations and local organizations to help provide food for 400 families in the county. Rev. John moved to fund $500 for $1,000 raised and Tracy 2nd, passed unanimously. Activated 09/10/13, 11/5 Funding change $600

4)                  Fund raising request from SotH Hunger Task for Skamania County for $500 for $1,000 raised through various congregations and local organizations to help provide food for those in need of assistance. Under last months approval. Activated 10/21/13, 11/5 Funding change $600

5)                 Fund raising request from Goldendale Food Bank for Klickitat County for $500 for $1,000 raised through various congregations and local organizations to help provide food for those in need of assistance. Under last months approval. Activated 10/21/13, 11/5 Funding change $600

6)                 Fund raising request from Salvation Army and Saint Vincent de Paul Food Banks for Wasco County for $600 raised through various congregations and local organizations to help provide food for those in need of assistance. Under last months approval. Activated 11/05/2013

7)                 Hands on Request: From the board for $300 to assist in purchasing supplies for the Klickitat BackPacks for Kids program. Activated 11/05/2013

b. Completed Programs and Community Activities

1) Fund raiser: Back Packs for Kids Shrove Tuesday Pancake Supper and silent auction to purchase weekend food for Klickitat kids in need and back packs so they can carry it home discreetly. Activated 01/08/13, reported complete 03/08/13, Raised $1,779.00, board paid $800.00

2) Fund raiser: Shepherd of the Hills Hunger Task Force Valentine’s Day Spaghetti Feed to purchase health and hygiene products not covered through government food assistance programs. Activated 01/08/2013, reported complete 03/08/13, raised $710.00, board paid $200.00.

3)     Hands-on request: Christ the King – Peacemakers (quilters) Quilters for $150 to offset cost of supplies for quilts made for LWR distribution. Norm moved to fund $1500.00 and Mark 2nd, passed unanimously. Activated 03/13/13, reported completed 05/01/2013 board paid $150.00

4)                 4)  Heart to Heart Talk: Held at Shepherd of the hills and presented by Kate Hardin,20 people from             Stevenson and Cascade Locks attended, reported complete 08/05/13 chapter paid $150 for          refreshments.

 

 

 

 

5) Fund raiser: From Wahtonka Key Club in The Dalles for $200.00 to help with sponsoring the Senior Prom to be held on 04/20/13 at the Oregon Veterans home. Toni moved to match $1.00 for every $2.00 raised through ticket sales to max of $200.00 for $400.00 raised, Mark 2nd, passed unanimously. On May 6, 2013 Toni moved to change the request from fund raising to hands on project for $200 instead of deleting the program, Joella 2nd and it passed unanimously. On 6/4/2013 John to submit Paper work to Bette Lou. Activated 04/08/13, reported complete 08/09/13, paid $200 out of program funds and $71.60 out of operating funds (it is record as a fund raiser Tracy could not change it easily board agreed)

6) Operational Fund - social, educational and aid programs and activities: Faith Lutheran Taco feed to raise funds to assist in deferring medical costs incurred for Albert’s wife Mary. Mark moved to send them $500.00 as a donation to them and Bette Lou 2nd, passed unanimously. Reported complete 08/09/13 paid $500 

7) Hands-on request: From Camp Lutherwood for $200.00 to offset building costs to prepare the camp for the summer season. Mark moved to fund $200.00 and John 2nd, passed unanimously. Activated 04/08/13, reported completed 07/10/13 and paid $200

8) Fund raising request: From Wee Care of Stevenson for $200.00 to help defer cost of educational supplies, they hope to raise at least $400.00 through a 05/11/13 plant sale. Mark moved to match $1.00 for every $2.00 raised to a max of $200.00 for $400.00 raised, Bette Lou 2nd, passed unanimously.  Activated 03/05/13, reported completed 06/28/13, paid $200

9) Hands-on request: From Our Redeemer Quilters for $150 to offset cost of supplies for quilts made for LWR distribution. Mark moved to accept this request and Toni 2nd, passed unanimously. Activated 06/3/13, reported completed 06/07/13 paid $150

10) Hands-on request: From Shepherd of the Hills Quilters for $250 to offset cost of supplies for quilts made for LWR distribution. Bette Lou moved to fund $200.00, Mark suggested we fund all Quilting groups up to a max of $150.00 and Bette Lou amended her motion to reflect this $150.00 maximum, Norm 2nd, passed unanimously. Activated 03/05/13, reported completed 09/10/13, paid $150

11) Operational Fund – Kids and Money matters bowling party, 13 in attendance, $45 spent for food, $18.75 for bowling and $200 for educational gifts. Reported completed 11/05/2013 Paid $263.75

c. Tabled/Withdrawn/Disapproved Request

            1. Booklet issue

            2. Quilt funds Christ the King, Withdrawn it was entered twice

 

9.                  Volunteer Hours including meeting and travel times: Marilyn  - ,John  12, Bette Lou   8, Norm   9, Tracy   8, Mark     , Rebecca    - , Toni   6, Joella   - , Judi  -  , Month Total  43, Year Total 414                    

10.              Next Meeting: December 15, 4:30pm @ Faith Lutheran in  The Dalles

11.              Adjourned     pm

12.              Submitted by Tracy Janik

 

Thrivent Columbia Gorge Chapter Board

October 07, 2013 Minutes

 

1.                  Called to order: 5:30pm

a. Attending:,  Rev. John Westhafer,  Toni Kuciemba, Bette Lou Yenne, and Tracy Janik

b. Absent: Marilyn Butler, Norm Huffman, Joella Bullock,  Mark Harris, Rebecca Eames

and Judi Cyrus

c. Visitors:

2.                  Minutes: 

a. Bette Lou moved to accept the September minutes and Toni 2nd, passed     unanimously

3.                  Financial report

a. Current funds available: Operating =$2.862.41 in checking $2,461.78; Project/Program = $2,715 available (started with $5,965.00)

b. Discussion: Tracy moved to accept the financial report and Toni 2nd, passed unanimously.

4.                  Correspondence: none  

5.                   General information and discussions -  

a.                  The board agreed that Thrivent representatives should visit every congregation to introduce Thrivent to new people

6.  Old Business

a.                  New members: John presented one new member for approval, Bette Lou moved to accept and Toni 2nd, passed unanimously.  

b.                  New Advocates: none

c.                   Educational & Fun Activities

1)                  Membership activity - Bowling Party combined with Kids Money Matters program plus Pig three slot saving bank distribution (ages 8 and above): Scheduled for Sunday October 20, 2013 if Our Redeemer’s fellowship Hall is available on that date (Rose and Bette Lou will confirm at Council meeting Tuesday 09/20/13). Program will begin at 4pm with Chapter provide pizza with bowling to follow (cost around $7-9 for 2 to 3 games)

a)                  Tracy had one family of 7 the Jacobson’s RSVP

b)                 Thrivent will provide 20 banks

d. Chapter Board Elections

1.                  Rev. John will mail appropriate forms to congregations.

2.                  The board will not provide refreshments

       e. Christmas Banquet: Everything is a go

1. To be held on Sunday December 15th at Faith Lutheran in The Dalles.

2. Rev. John will coordinate a meal plan with Albert. Chapter board will provide cookies and ice cream for dessert and people can bring there own wine or beer to drink.

                        3. Short board meeting to be held prior to dinner 4:30pm

4. Either during or after dinner Marilyn will present a program on her Tanzanian trip.

5. Chapter Financial representatives will be invited.

       f. Food Bank Funding Requests: $500 for $1,000

1.                  Tracy presented a request from SotH Hunger Task Force for Skamania County

2.                  Norm presented a request from Goldendale food bank for Klickatat County

3.                  Rev. John still working on a request for Wasco County

       d.  Grant: Bette Lou made contact no feed back yet

 

7.  New Business

a. Funding Requests: see funding requests

 

8. Funding Requests Status: Total 2013 Program Monies distributed and/or allocated to date is

$4,250.00. Total 2013 operating fund monies used for Chapter sponsored activities distributed and/or allocated to date is $721.60.      .  

a.                  Approved Requests

1) Hands-on request: From Operation Christmas Child for $500 in Nov. for cost incurred for shoe box gift project for children in need around the world: Tracy moved to fund $200.00 and Mark 2nd, passed unanimously. Activated 03/05/13

2) Fund raising request from Shepherd of the Hills Quilters’ for matching funds up to$2,200 raised at their annual Christmas cookie fair. Money rose to be distributed between Skamania county and Cascade Lock community support organizations. Mark moved to match $1.00 for every $2.00 raised to a max of $500.00 for $1,000.00 raised, Joella 2nd, passed unanimously. John amended the motion that if at the end of the year we have any program funds remaining we increase this gift to $750 and it passed unanimously. Activated 08/09/13

3)                  Fund raising request from Hood River County Fish Food Bank for $500 for $1,000 through various congregations and local organizations to help provide food for 400 families in the county. Rev. John moved to fund $500 for $1,000 raised and Tracy 2nd, passed unanimously. Activated 09/10/13

4)                   Fund raising request from SotH Hunger Task for Skamania County for $500 for $1,000 raised through various congregations and local organizations to help provide food for those in need of assistance. Under last months approval. Activated 10/21/13

5)                  Fund raising request from Goldendale Food Bank for Klickatat County for $500 for $1,000 raised through various congregations and local organizations to help provide food for those in need of assistance. Under last months approval. Activated 10/21/13

 

b. Completed Programs and Community Activities

1) Fund raiser: Back Packs for Kids Shrove Tuesday Pancake Supper and silent auction to purchase weekend food for Klickitat kids in need and back packs so they can carry it home discreetly. Activated 01/08/13, reported complete 03/08/13, Raised $1,779.00, board paid $800.00

2) Fund raiser: Shepherd of the Hills Hunger Task Force Valentine’s Day Spaghetti Feed to purchase health and hygiene products not covered through government food assistance programs. Activated 01/08/2013, reported complete 03/08/13, raised $710.00, board paid $200.00.

3) Hands-on request: Christ the King – Peacemakers (quilters) Quilters for $150 to offset cost of supplies for quilts made for LWR distribution. Norm moved to fund $1500.00 and Mark 2nd, passed unanimously. Activated 03/13/13, reported completed 05/01/2013 board paid $150.00

4)      Heart to Heart Talk: Held at Shepherd of the hills and presented by Kate Hardin,20 people from Stevenson and Cascade Locks attended, reported complete 08/05/13 chapter paid $150 for refreshments.

 

 

 

5) Fund raiser: From Wahtonka Key Club in The Dalles for $200.00 to help with sponsoring the Senior Prom to be held on 04/20/13 at the Oregon Veterans home. Toni moved to match $1.00 for every $2.00 raised through ticket sales to max of $200.00 for $400.00 raised, Mark 2nd, passed unanimously. On May 6, 2013 Toni moved to change the request from fund raising to hands on project for $200 instead of deleting the program, Joella 2nd and it passed unanimously. On 6/4/2013 John to submit Paper work to Bette Lou. Activated 04/08/13, reported complete 08/09/13, paid $200 out of program funds and $71.60 out of operating funds (it is record as a fund raiser Tracy could not change it easily board agreed)

6) Operational Fund - social, educational and aid programs and activities: Faith Lutheran Taco feed to raise funds to assist in deferring medical costs incurred for Albert’s wife Mary. Mark moved to send them $500.00 as a donation to them and Bette Lou 2nd, passed unanimously. Reported complete 08/09/13 paid $500 

7) Hands-on request: From Camp Lutherwood for $200.00 to offset building costs to prepare the camp for the summer season. Mark moved to fund $200.00 and John 2nd, passed unanimously. Activated 04/08/13, reported completed 07/10/13 and paid $200

8) Fund raising request: From Wee Care of Stevenson for $200.00 to help defer cost of educational supplies, they hope to raise at least $400.00 through a 05/11/13 plant sale. Mark moved to match $1.00 for every $2.00 raised to a max of $200.00 for $400.00 raised, Bette Lou 2nd, passed unanimously.  Activated 03/05/13, reported completed 06/28/13, paid $200

9) Hands-on request: From Our Redeemer Quilters for $150 to offset cost of supplies for quilts made for LWR distribution. Mark moved to accept this request and Toni 2nd, passed unanimously. Activated 06/3/13, reported completed 06/07/13 paid $150

10) Hands-on request: From Shepherd of the Hills Quilters for $250 to offset cost of supplies for quilts made for LWR distribution. Bette Lou moved to fund $200.00, Mark suggested we fund all Quilting groups up to a max of $150.00 and Bette Lou amended her motion to reflect this $150.00 maximum, Norm 2nd, passed unanimously. Activated 03/05/13, reported completed 09/10/13, paid $150

c. Tabled/Withdrawn/Disapproved Request

            1. Booklet issue

            2. Quilt funds Christ the King, Withdrawn it was entered twice

 

9.                  Volunteer Hours including meeting and travel times: Marilyn  - ,John   7, Bette Lou   8, Norm   2, Tracy   8, Mark  -  , Rebecca    - , Toni     8, Joella   - , Judi  -  , Month Total   33, Year Total 371                      

10.              Next Meeting: November 4, 5:30pm @ Shari’s in  The Dalles

11.              Adjourned   7 pm

12.              Submitted by Tracy Janik

 

Thrivent Columbia Gorge Chapter Board

August 05, 2013 Minutes

 

  1. Called to order: 5:30pm

a. Attending: Marilyn Butler, Norm Huffman, Rev. John Westhafer, Mark Harris, Joella Bullock, Tracy Janik and

b. Absent: Toni Kuciemba, Bette Lou Yenne, Rebecca Eames, and Judi Cyrus

c. Visitors: Rose Miller (advocate Our redeemer) and Jon Arp (advocate Shepherd of the Hills)

  1. Minutes: 

            a. Mark moved to accept the June minutes and Rev. John

  1. Financial report

a. Current funds available: Operating =$2,886; Project/Program = $3,715 available (started with $5,965.00)

b. Discussion:

  1. Correspondence :  
  2.  General information and discussions -  

a.       none

6.  Old Business

a.      New members: none

b.      New Advocates: Norm moved to accept Marilyn Butlers resignation as Soth advocate and approve Tracy Janik as lead advocate and Mark 2nd , passed unanimously

c.       SotH Heart to Heart Program: Rev. John moved to increase allocated amount $100 to $150 and Mark 2nd, passed unanimously.

d.      Educational & Fun Activities

1)      Bowling Party combined with Kids Money Matters plus pigs:  Proposed date of Sunday afternoon October 13th or 20th, Lunch, Money Matters program and pig distribution (recommended ages 8 and above) to be held in Our Redeemers fellowship hall prior to bowling (across the street from the church).

a)      Marilyn will check with Kate and Chad as facilitators and assistance on PIG Bank purchases.

b)      Rose said she will check with the bowling alley confirming Bette Lou’s finding of $5 per person covering shoes and 3 games.

c)      Chapter to provide Subway sandwiches.

d)     Chapter through a drawing will award two $100 educational gifts too two youth attending with Parents or grandparents.

e)      Marilyn suggested $1000 be reserved out of operating funds for this event, all agreed.

   

 7.  New Business

a. Chapter Board Elections

1.  Positions in question: Vice Chair Rose and John are considering, and we need to confirm with Bette Lous willingness to continue as financial director.

2. Rev. John has heard rumors about changes in Thriven guide lines in regards to board term limits (rescinding them) and thought this might affect time limits in holding certain positions within the board.

b. Christmas Banquet:

1. To be held on Sunday December 15th at Faith Lutheran in The Dalles.

2. Rev. John will coordinate a meal plan with Albert.

3. Short board meeting to be held prior to dinner 4:30pm

4. Either during or after dinner Marilyn will present a program on her Tanzanian trip.

c. Fund raising request from Shepherd of the Hills Quilters’ for matching funds up to$2,200 raised at their annual Christmas cookie fair. Money raised to be distributed between Skamania county and Cascade Lock community support organizations. Mark moved to match $1.00 for every $2.00 raised to a max of $500.00 for $1000.00 raised, Joella 2nd, passed unanimously. John amended the motion that if at the end of the year we have any program funds remaining we increase this gift to $750 and it passed unanimously. See 8.-a.-5)

d. Food Bank: Marilyn suggested we reserve $2000 for county wide food bank distribution.

 

8. Funding Requests Status: Total 2013 Program Monies Distributed and/or allocated to date

$2,750.00. Total 2013 operating fund monies used for Chapter sponsored activities Distributed and/or allocated to date $650.00.      .  

a.      Approved Requests

1) Hands-on request: From Operation Christmas Child for $500 in Nov. for cost incurred for shoe box gift project for children in need around the world: Tracy moved to fund $200.00 and Mark 2nd, passed unanimously. Activated 03/05/13

2) Hands-on request: From Shepherd of the Hills Quilters for $250 to offset cost of supplies for quilts made for LWR distribution. Bette Lou moved to fund $200.00, Mark suggested we fund all Quilting groups up to a max of $150.00 and Bette Lou amended her motion to reflect this $150.00 maximum, Norm 2nd, passed unanimously. Activated 03/05/13

3) Fund raising request: From Wee Care of Stevenson for $200.00 to help defer cost of educational supplies, they hope to raise at least $400.00 through a 05/11/13 plant sale. Mark moved to match $1.00 for every $2.00 raised to a max of $200.00 for $400.00 raised, Bette Lou 2nd, passed unanimously.  Activated 03/05/13

4) Hands-on request: From Our Redeemer Quilters for $150 to offset cost of supplies for quilts made for LWR distribution. Mark moved to accept this request and Toni 2nd, passed unanimously. Activated 06/3/13.

5) Fund raising request from Shepherd of the Hills Quilters’ for matching funds up to$2,200 raised at their annual Christmas cookie fair. Money raised to be distributed between Skamania county and Cascade Lock community support organizations. Mark moved to match $1.00 for every $2.00 raised to a max of $500.00 for $1000.00 raised, Joella 2nd, passed unanimously. John amended the motion that if at the end of the year we have any program funds remaining we increase this gift to $750 and it passed unanimously. Activated 08/09/13

 

 

 

 

 

 

 

 

 

 

 

b. Completed Programs and Community Activities

1) Fund raiser: Back Packs for Kids Shrove Tuesday Pancake Supper and silent auction to purchase weekend food for Klickitat kids in need and back packs so they can carry it home discreetly. Activated 01/08/13, reported complete 03/08/13, Raised $1,779.00, board paid $800.00

2) Fund raiser: Shepherd of the Hills Hunger Task Force Valentine’s Day Spaghetti Feed to purchase health and hygiene products not covered through government food assistance programs. Activated 01/08/2013, reported complete 03/08/13, raised $710.00, board paid $200.00.

3) Hands-on request: Christ the King – Peacemakers (quilters) Quilters for $150 to offset cost of supplies for quilts made for LWR distribution. Norm moved to fund $1500.00 and Mark 2nd, passed unanimously. Activated 03/13/13, reported completed 05/01/2013 board paid $150.00

4) Heart to Heart Talk: Held at Shepherd of the hills and presented by Kate Hardin,20 people from Stevenson and Cascade Locks attended, reported complete 08/05/13 chapter paid $150 for refreshments.

5) Fund raiser: From Wahtonka Key Club in The Dalles for $200.00 to help with sponsoring the Senior Prom to be held on 04/20/13 at the Oregon Veterans home. Toni moved to match $1.00 for every $2.00 raised through ticket sales to max of $200.00 for $400.00 raised, Mark 2nd, passed unanimously. On May 6, 2013 Toni moved to change the request from fund raising to hands on project for $200 instead of deleting the program, Joella 2nd and it passed unanimously. On 6/4/2013 John to submit Paper work to Bette Lou. Activated 04/08/13, reported complete 08/09/13, paid $200 (it is record as a fund raiser Tracy could not change it easily board agreed)

6) Operational Fund - social, educational and aid programs and activities: Faith Lutheran Taco feed to raise funds to assist in deferring medical costs incurred for Albert’s wife Mary. Mark moved to send them $500.00 as a donation to them and Bette Lou 2nd, passed unanimously. Reported complete 08/09/13 paid $500  

7) Hands-on request: From Camp Lutherwood for $200.00 to offset building costs to prepare the camp for the summer season. Mark moved to fund $200.00 and John 2nd, passed unanimously. Activated 04/08/13, reported completed 07/10/13 and paid $200

 

 

c. Tabled/Withdrawn/Disapproved Request

            1. Booklet issue

  1. Volunteer Hours including meeting and travel times: Marilyn 11, John 4, Bette Lou -, Norm 7, Tracy 9, Mark 4, Rebecca - , Toni - , Joella  2, Judi - , Month Total 37, Year Total 295                      
  2. Next Meeting: Sept. 9, 5:30pm @ Shari’s in  The Dalles
  3. Adjourned  6:45pm
  4. Submitted by Tracy Janik

 

January 07, 2013 Minutes
1. Called to order: 6:00pm
a. Attending: Marilyn Butler, Norm Huffman, Bette Lou Yenne, Mark Harris, and Tracy Janik
b. Absent: Rev. John Westhafer, Joella Bullock, Rebecca Eames, Toni Kuciemba and Judi Cyrus
c. Visitors: none
2. Minutes:
a. Mark moved to accept the December minutes and Norm 2nd, passed unanimously.
3. Financial report
a. Current funds available: Operating =$227.59; Project/Program = $0 as to date
b. Discussion: Bette Lou reported – as of now there is a discrepancy in operating funds between divisions within Thrivent. Thrivent Chapter management section and Bette Lou (our Financial Director) show a $227.59 carry over from 2012, while the Thrivent Banking division shows our account’s ending balance as of 12/31/12 equaling $2,039.38 a difference of $1,811.79. Bette Lou has found a carry over from years prior to 2012 of $1,765.79. She has tried to resolve the issue over the phone with no success, she hopes to find an answer and determine the correct balance at the Community Engagement Team sponsored program “What’s Your Story” on Feb. 9, 2013.
4. Correspondence - Community Engagement Team sponsored program “What’s Your Story” on Feb. 9, 2013 (see New Business)
5. General information and discussions -
a. Feeding guests at board meetings – decided it is alright on a limited basis and in regards to their business with the board.
b. Meetings - Bette Lou suggested holding at least one Board meeting in each represented area. It was favorably received.
6. Old Business
a. New members: 0
b. New Advocates: 0
c. IRS form 990 – Federal regulations prohibit both spouses serving on non-profit boards from holding voting positions, which effects Mark and Rebecca. As a solution, Bette Lou moved to have Rebecca continue in her elected position as Community Service Team Director but have non voting status. Mark, as the Events Director, will be a voting member, Marilyn 2nd, passed unanimously
7. New Business
a. Community Engagement Team sponsored program “What’s Your Story” on Feb. 9, 2013 – Marilyn, Bette Lou and Tracy volunteered to attend and report back.
b. 2013 Chapter Planning – How can we align our chapter’s activities with the Thrivent mission statement and their guidelines and goals for chapters. We will discuss this in more depth in March after attending the leadership gathering in February.
c. Audit – Norm made arrangements with Hal Lieson to complete the 2012 audit on Friday January 11, 2013 at Shari’s in The Dalles with Bette Lou, Norm and possibly Marilyn attending.
d. Educational Programs – a consensus was that we should have two different programs, each held once in two different communities, to increase attendance.

8. Funding Requests Status: Total 2013 Program Monies Distributed and/or allocated to date
$1,000. Total 2013 operating fund monies used for Chapter sponsored activities Distributed and/or allocated to date $0 .
a. Approved Requests
1) Back Packs for Kids Shrove Tuesday Pancake Supper and silent auction to purchase weekend food for Klickitat kids in need and back packs so they can carry it home discreetly. Mark moved to match $1.00 for every $2.00 raised to a maximum of $800.00 for $1600.00 raised and Tracy 2nd passed unanimously. Activated 01/08/2013
2) Shepherd of the Hills Hunger Task Force Valentine’s Day Spaghetti Feed to purchase health and hygiene products not covered through government food assistance programs. To be distributed through local Food Banks. Mark moved to match $1.00 for every $2.00 raised to a maximum of $200.00 for $400.00 raised and Bette Lou 2nd, passed unanimously. Activated 01/08/2013
b. Completed Programs and Community Activities
1)

2)
c. Tabled/Withdrawn/Disapproved Requests
1) Hands-on request from Operation Christmas Child for $500 in Nov. for shoe box gifts for children in need around the world:

9. Volunteer Hours including meeting and travel times: Marilyn 8, John , Bette Lou 9, Tracy 7, Norm 6, Mark 5, Rebecca , Toni 6, Joella , Judi , Month Total 41, Year Total 41
10. Next Meeting: 03/ 04/13 @ 5:30pm. Shari’s The Dalles
11. Adjourned 7:45pm
12. Submitted by R. Tracy Janik

December 09, 2012 Minutes
1. Called to order: 4:00pm
a. Attending: Rose Miller, Rev. John Westhafer, Norm Huffman, Bette Lou Yenne, Joella Bullock, Mark Harris, Rebecca Eames, Toni Kuciemba, and Tracy Janik
b. Absent: Judie Cyrus
c. Visitors: Marilyn Butler – SotH advocate, Doug Martin
2. Minutes:
a. John moved to accept the November minutes and Bette Lou 2nd, passed unanimously.
3. Financial report
a. Current funds available: Operating =$810; Project/Program = $0
b. Operating fund changes to come: Board appreciation Dinner will cost $460 ($23/person),
Bette Lou suggested the board purchase printing ink cartridges for Rose, Tracy and Bette Lou plus $44 worth of forever stamps for Bette Lou all out of the reaming operating funds, bring it to under $400 – Mark moved to do so and Joella 2nd, passed unanimously.
4. Correspondence
a. Thank you card from Amber Griffin on receiving the $100 educational gift awarded at the “Parent-Teens Money Matters” educational program.
b. Thank you letter from SotH Quilter’s and accompanied with an itemized list of monies raised and where it will be distributed with in the communities.
c. Notification from Thrivent Community Engagement Team on upcoming Leader ship gathering for Chapter Leaders and Congregational Advocates on the 2013 Theme “What’s Your Story”, the focus being sharing future program changes. Ours to be held in Portland on February 9 from 8:30am – 2:30pm.
5. General information and discussions
a. Doug informed us that Tamara Mayes one of our Community Engagement Team leaders is suffering and Doug is requesting our prayers for her.
6. Old Business
a. Planned Board sponsored Activities
1. “Christmas Board Appreciation Banquet” To be held after adjournment of this meeting (it smells “goooood”).
b. Thrivent Board Elections: John reported that everyone was elected to positions they were running for however there were some write in votes for a young adult (not a Thrivent member) for the youth director position. John suggested that Jollea approach him to assist her, she thought that to be a great idea along with the rest of the board.
c. Gorge Members Thank You mailing: Toni said it will be ready and sent out in January.
d. New members: none
e. New Advocates: none
7. New Business
a. Norm moved to reappoint Judie Cyrus as our Internet Advisor, Tracy 2nd, passed unanimously.
b. Norm suggested The Chapter Board meet the first Monday of each month for the 2013 term, it was unanimously agreed a pone.
c. John thanked Rose for her commitment to board service, which was followed by all thanking her and applause.

8. Funding Requests Status: Total Program Monies Distributed and/or allocated for 2012 $5,944.00, Total operating fund monies used for Chapter sponsored activities Distributed and/or allocated for 2012 $726.81.
a. Completed Programs and Community Activities
1) Shepherd of the Hills Hunger Task Force Spaghetti Feed, Total raised $906.00 + $250 = $1156
2) Back Packs for Kids Shrove Tuesday Pancake Supper, Total raised $1727.00+ $800 = $2527
3) Christ the King Quilters for $108.00 to assist in the purchase of materials to build a storage cabinet. Reported completed 4/25/12 paid $108.00
4) Request from Our Redeemer Quilters for $200 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 4/20/12 paid $200.00
5) Hands on request from Shepherd of the Hills Quilters for $250 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 06/01/12 paid $250
6) Fun Family activity: $100.00 out of operating funds to help with refreshments for Faith Lutheran sponsored family activity “Superhero and magic show performed by Christ Our Redeemer from Sandpoint Idaho. Reported completed 07/27/12 paid $100.00
7) Hands on Request from Goldendale Brush with Kindness (affiliate of Tri-cites Habitat for Humanity Chapter) for $250.00 cash assistance to help offset home repair project costs(total cost $500) for a community neighbor in need. Reported completed 09/21/12 paid $224.00
8) Fund raising request from Immanuel LWMS for $200.00, Funds raised through Basement Garage Sale to be used for Bethesda Luth. Mission project support. Reported completed 10/08/12 paid $172.00
9) Education activity: $120.00 out of operating funds for facility rental and $21.76 for refreshments for the “Heart-To-Heart: As Your Parents Age” program. Reported completed 10/19/12 total paid $141.76.
10) Education activity: $285.05 paid for pizza and refreshments and two $100 educational gifts awarded for the” Parents Kids and Money Matters” program. Reported completed 11/12/12 on 11/15/12 total cost $485.05.
11) Hands on request from Operation Christmas Child for shoe box gifts for children in need around the world: Reported completed 12/06/12, paid $250.00.
12) Fund raising request from Chapter board for Hood River, Klickitat, Skamania counties and The Dalles food banks for cash assistance to be distributed equally. Reported completed 11/17/12, raised $4,000.00 + paid out of project funds $2,395.00 total distributed $6,395.
13) Fund raising request from Shepherd of the Hills Annual Cookie Fair Committee, funds to be distributed among various Skamania county and Cascade Locks community aid associations. Reported completed 12/10/12, paid $600.
14) Fund raising request from Sonrise Academy, Funds raised through pledged walk to be used for curriculum and computer upgrades, chapter support specifically towards a horse shoe shaped activity table. Reported completed 11/17/12, paid $200.00.
15) Hands on request from Fish Food Bank Garden to assist on the cost of cover crop seeding. Reported completed 11/20/12, paid $100.00.
16) Hands on Request to help construct a supply storage cabinet Klickitat Back Packs for Kids. Reported completed 12/?/12, paid $395.00.

b. Approved Requests
1) all completed

c. Tabled/Withdrawn/Disapproved Requests
1) Tabled/Withdrawn before activation: Request from Our Redeemer/Asbury Methodist/ Fish combined food bank Garden for $200.00 to offset garden costs i.e. seed, equipment supplies, irrigation supplies, etc

2) Withdrawn: Fund raising request from Gorge Heroes Club for $1,000 to add to funds raised at their summer garage sale, to be held on 08/11/12, monies raised to purchase various items for our armed service personal serving in war zones. John moved to match $1.00 for every $2.00 raised to a maximum of $200.00 for $400.00 raised and Tracy 2nd, passed unanimously. Activated 7/31/12, withdrawn 9/17/12 organization disagreed with Board established payment policies and procedures.

3) Disapproved: Fund raising request from Chere Jones for Chenoweth public school Building & Ground improvement project. Mark moved to decline request Rebecca 2nd, passed unanimously. 9/13/12

9. Volunteer Hours including meeting and travel times: Rose 16, John 13, Bette Lou 24, Tracy 11, Norm 7, Mark 5, Rebecca 5, Toni 11, Judie - , Joella 6, Marilyn 7, Total 105, 2012 Total 763
10. Next Meeting: 01/07/13 @ 5:30pm, Shari’s The Dalles
11. Adjourned 4:45pm, Dinner ended 6:30pm
12. Submitted by R. Tracy Janik

Thrivent Columbia Gorge Chapter Board
November 12, 2012 Minutes
1. Called to order: 5:00pm
a. Attending: Rose Miller, Rev. John Westhafer, Norm Huffman, Bette Lou Yenne, Joella Bullock, Toni Kuciemba and Tracy Janik
b. Absent: Mark Harris, Rebecca Eames and Judi Cyrus
c. Visitors: Doug Martin, he also presented the parent, kids and money matters program
2. Minutes:
a. Bette Lou moved to accept the October minutes and Joella 2nd, passed unanimously.
3. Financial report
a. Current funds available: Operating =$1,268.58; Project/Program = $890
b. Checks $ ( ), $ ( ) $ ( ), $ ( )
Withdraws $ Deposits $
4. Correspondence – email from Chad forwarding personal information forms from the “Heart to Heart” program plus stated that he would be available to work with us on developing creative Gorge Chapter strategies.
5. General information and discussions
a. Rose requested that we all get our IRS form 990 filled out and to her by our Dec.9 th meeting.
b. John suggested that we do a mailing thanking all the congregations and members on the great work done on the 2012 Gorge wide Food Bank project, every one agreed but wanted to include all the programs, Toni said she would get one out to congregations and members.
6. Old Business
a. Planned Board sponsored Activities
1) “Parent, Teens and Money Matters” Held on 11/12/12 @ Spookies, 37 attended
2) “Christmas Board Banquet” To be held Sunday Dec. 9, at 4:30pm Location - Faith Lutheran in The Dalles, Albert will prepare a buffet style dinner with two main entrees and the chapter will provide the dessert. Bette Lou requested that John get a total cost from Albert prior to the Banquet. There will be a short board meeting before the dinner starting at 4pm.
b. Thrivent Board recruitment: John past out voting packets for each congregation Marilyn Butler will Run for Chapter President (Rose Miller’s board term is up), Joella Bullock volunteered to run for Youth Director, Congregations will add her name to the ballot. All other board members agreed to run for positions already held.
c. Past funding requests
1) Gorge wide food bank Raised $4,000, chapter will match $2,395 which will be $1,598.75/distribution area. Bette Lou will record it completed.
2) Sonrise academy memorial walk Raised $400 John will get the proper paper work to Bette Lou and she will record it completed.
3) Hands on request from Fish Food Bank Garden: Toni moved to change request amount from $50 to $100 to cover additional equipment maintenance costs, Norm 2nd, passed unanimously. Bette Lou will activate program and record it completed.
4) Operation Christmas Child: when finalized Bette Lou said she would record it completed.

d. New members: none
e. New Advocates: none

7. New Business
a. John Moved to evenly distribute the remaining Program monies between the Backpack for kids program and the Gorge wide food bank program, that would be $395/program, Norm 2nd, passed unanimously. Norm will get the appropriate Backpack request forms to Bette Lou and she will activate and enter it complete on the Thrivent web site while Tracy will edit and up date info on the activated food bank program and Bette Lou will record it completed.

8. Funding Requests Status: Total Program Monies Distributed and/or allocated to date $5,944.00, Total operating fund monies used for Chapter sponsored activities Distributed and/or allocated to date $726.81.
a. Completed Programs and Community Activities
1) Shepherd of the Hills Hunger Task Force Spaghetti Feed, Total raised $906.00 + $250 = $1156
2) Back Packs for Kids Shrove Tuesday Pancake Supper, Total raised $1727.00+ $800 = $2527
3) Christ the King Quilters for $108.00 to assist in the purchase of materials to build a storage cabinet. Reported completed 4/25/12 paid $108.00
4) Request from Our Redeemer Quilters for $200 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 4/20/12 paid $200.00
5) Hands on request from Shepherd of the Hills Quilters for $250 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 06/01/12 paid $250
6) Fun Family activity: $100.00 out of operating funds to help with refreshments for Faith Lutheran sponsored family activity “Superhero and magic show performed by Christ Our Redeemer from Sandpoint Idaho. Reported completed 07/27/12 paid $100.00
7) Hands on Request from Goldendale Brush with Kindness (affiliate of Tri-cites Habitat for Humanity Chapter) for $250.00 cash assistance to help offset home repair project costs(total cost $500) for a community neighbor in need. Reported completed 09/21/12 paid $224.00
8) Fund raising request from Immanuel LWMS for $200.00, Funds raised through Basement Garage Sale to be used for Bethesda Luth. Mission project support. Reported completed 10/08/12 paid $172.00
9) Education activity: $120.00 out of operating funds for facility rental and $21.76 for refreshments for the “Heart-To-Heart: As Your Parents Age” program. Reported completed 10/19/12 total paid $141.76.
10) Education activity:$285.05 paid for pizza and refreshments and two $100 educational gifts awarded for the” Parents Kids and Money Matters” program. Reported completed 11/12/12 on 11/15/12 total cost $485.05.

b. Approved Requests
1) Hands on request from Operation Christmas Child for $700 between Nov. 12th – 19th for shoe box gifts for children in need around the world: Judi moved that $250.00 be set a side for this project and Rebecca 2nd, passed unanimously. Activated 5/10/12
2) Fund raising request from Chapter board for Hood River, Klickitat, Skamania counties and The Dalles food banks for $2000.00 cash assistance to be distributed equally in the fall. John moved to match $1.00 for every $2.00 raised to a maximum of $2,000.00 for $4,000.00 raised requesting chapter congregations work on involving other community congregations and organizations take an active role in the fund raiser and Judi 2nd , passed unanimously. Activated 5/10/12 – Changed to $2,395 on 11/15/12 see old business Past Funding Requests
3) Fund raising request from Shepherd of the Hills Annual Cookie Fair Committee for matching funds, up to $1200, to be distributed among various Skamania county and Cascade
Locks community aid associations and groups. Judi moved to match $1.00 for every $2.00 raised to a maximum of $600.00 for $1,200.00 raised and Joella 2nd, passed unanimously. Activated 5/09/12
4) Fund raising request from Sonrise Academy for $300.00, Funds raised through pledged walk to be used for curriculum and computer upgrades, chapter support specifically towards a horse shoe shaped activity table. Mark moved to match $1.00 for every $2.00 raised to a maximum of $200.00 for $400.00 raised and John 2nd, passed unanimously Activated 09/21/12
5) Hands on request from Fish Food Bank Garden for $50.00 to assist on the cost of cover crop seeding. Joella moved to give $50.00 to the Fish Garden to off set the cost of cover crop seed, Tracy 2nd, passed unanimously. Bette Lou will activate and report the project completed. Amount changed to $100 - see old business Past Funding Requests
6) Back Packs for Kids: $395.00 – see New Business

c. Tabled/Withdrawn/Disapproved Requests
1) Tabled/Withdrawn before activation: Request from Our Redeemer/Asbury Methodist/ Fish combined food bank Garden for $200.00 to offset garden costs i.e. seed, equipment supplies, irrigation supplies, etc
2) Withdrawn: Fund raising request from Gorge Heroes Club for $1,000 to add to funds raised at their summer garage sale, to be held on 08/11/12, monies raised to purchase various items for our armed service personal serving in war zones. John moved to match $1.00 for every $2.00 raised to a maximum of $200.00 for $400.00 raised and Tracy 2nd, passed unanimously. Activated 7/31/12, withdrawn 9/17/12 organization disagreed with Board established payment policies and procedures.
3) Disapproved: Fund raising request from Chere Jones for Chenoweth public school Building & Ground improvement project. Mark moved to decline request Rebecca 2nd, passed unanimously. 9/13/12

9. Volunteer Hours including meeting and travel times: Rose 11, John 9, Bette Lou 10, Tracy 10, Norm 11, Mark - , Rebecca - , Toni 13, Judi - , Joella 7, Total 71
10. Next Meeting: 12/09/12 @ 4pm Faith Lutheran The Dalles.
11. Adjourned 6pm, program ended 8pm
12. Submitted by R. Tracy Janik

Thrivent Columbia Gorge Chapter Board
October 18, 2012 Minutes

1. Called to order: 5:00pm
a. Attending: Rose Miller, Rev. John Westhafer, Bette Lou Yenne, Joella Bullock, Mark Harris, Toni Kuciemba and Tracy Janik
b. Absent: Judi Cyrus, Norm Huffman and Rebecca Eames
c. Visitors: Chad Peterson (facilitated the heart to heart program after the meeting concluded)
2. Minutes:
a. Mark moved to accept the September minutes and Toni 2nd, passed unanimously.
3. Financial report
a. Current funds available: Operating =$ 1,445.19; Project/Program = $890.00
b. Checks $125.00 Christmas Boxes (Pro), $224.00 Brush with kindness (pro) $73.48 Sept. meeting (op), $47.20 Heart to heart mailing (op)
Withdraws $ Deposits $
4. Correspondence - none
5. General information and discussions
a. Chad spoke to the board in regards to Chapter reorganization; due to our geographical location and the large area we serve he thinks we will not merge with any other chapters. Although, he thought we should think about putting energy into encouraging more volunteer and community engagement in the chapter such as having every other board meeting more of a community activity, i.e. Social or. Educational (he would be willing to assist personally and/or financially, matching chapter funds if needed). This would help in board recruitment and Thrivent exposure and growth. “Think outside the box”
6. Old Business
a. Planned Board sponsored Activities
1) “Aging, why and how to have heart to heart talks between Parents and offspring’s”
Held tonight on 10/18/12 at 7pm went well 20 plus in attendance.
2) “Parent, Teens and Money Matters” To be held at Spookies in The Dalles @7pm, on Monday Nov.12 to be presented by Doug Martin (possibly Chad), short board meeting from 5 to 6, pizza and soda social hour from 6 to 7 then the program from 7 on. Rose recommended and Tracy moved to have a drawing for two $100.00 scholarships for college age children or grandchildren of parents or grandparents attending. Seconded by Joella, passed unanimously. Toni will do a chapter wide mailing and work on an information bulletin, forwarding to board members for posting.
b. “Christmas Board Banquet” no new info.
b. Thrivent Board recruitment: All returning board members are willing to stay in current positions; we need to fill the president’s slot.
c. New members:
d. New Advocates:
7. New Business
a. Hands on request from the Fish Food Bank sponsored garden. See 8 .b. 5)
b. .

8. Funding Requests Status: Total Program Monies Distributed and/or allocated to date $5,104.00, Total operating fund monies used for Chapter sponsored activities Distributed and/or allocated to date $241.76.
a. Completed Programs and Community Activities
1) Shepherd of the Hills Hunger Task Force Spaghetti Feed, Total raised $906.00 + $250 = $1156
2) Back Packs for Kids Shrove Tuesday Pancake Supper, Total raised $1727.00+ $800 = $2527
3) Christ the King Quilters for $108.00 to assist in the purchase of materials to build a storage cabinet. Reported completed 4/25/12 paid $108.00
4) Request from Our Redeemer Quilters for $200 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 4/20/12 paid $200.00
5) Hands on request from Shepherd of the Hills Quilters for $250 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 06/01/12 paid $250
6) Fun Family activity: $100.00 out of operating funds to help with refreshments for Faith Lutheran sponsored family activity “Superhero and magic show performed by Christ Our Redeemer from Sandpoint Idaho. Reported completed 07/27/12 paid $100.00
7) Hands on Request from Goldendale Brush with Kindness (affiliate of Tri-cites Habitat for Humanity Chapter) for $250.00 cash assistance to help offset home repair project costs(total cost $500) for a community neighbor in need. Reported completed 09/21/12 paid $224.00
8) Fund raising request from Immanuel LWMS for $200.00, Funds raised through Basement Garage Sale to be used for Bethesda Luth. Mission project support. Reported completed 10/08/12 paid $172.00
9) Education activity: $120.00 out of operating funds for facility rental and $21.76 for refreshments for the “Heart-To-Heart: As Your Parents Age” program. Reported completed 10/19/12 total paid $141.76.
b. Approved Requests
1) Hands on request from Operation Christmas Child for $700 between Nov. 12th – 19th for shoe box gifts for children in need around the world: Judi moved that $250.00 be set a side for this project and Rebecca 2nd, passed unanimously. Activated 5/10/12
2) Fund raising request from Chapter board for Hood River, Klickitat, Skamania counties and The Dalles food banks for $2000.00 cash assistance to be distributed equally in the fall. John moved to match $1.00 for every $2.00 raised to a maximum of $2,000.00 for $4,000.00 raised requesting chapter congregations work on involving other community congregations and organizations take an active role in the fund raiser and Judi 2nd , passed unanimously. Activated 5/10/12
3) Fund raising request from Shepherd of the Hills Annual Cookie Fair Committee for matching funds, up to $1200, to be distributed among various Skamania county and Cascade
Locks community aid associations and groups. Judi moved to match $1.00 for every $2.00 raised to a maximum of $600.00 for $1,200.00 raised and Joella 2nd, passed unanimously. Activated 5/09/12

4) Fund raising request from Sonrise Academy for $300.00, Funds raised through pledged walk to be used for curriculum and computer upgrades, chapter support specifically towards a horse shoe shaped activity table. Mark moved to match $1.00 for every $2.00 raised to a maximum of $200.00 for $400.00 raised and John 2nd, passed unanimously Activated 09/21/12
5) Hands on request from Fish Food Bank Garden for $50.00 to assist on the cost of cover crop seeding. Joella moved to give $50.00 to the Fish Garden to off set the cost of cover crop seed, Tracy 2nd, passed unanimously. Bette Lou will activate and report the project completed.

c. Tabled/Withdrawn/Disapproved Requests
1) Tabled/Withdrawn before activation: Request from Our Redeemer/Asbury Methodist/ Fish combined food bank Garden for $200.00 to offset garden costs i.e. seed, equipment supplies, irrigation supplies, etc
2) Withdrawn: Fund raising request from Gorge Heroes Club for $1,000 to add to funds raised at their summer garage sale, to be held on 08/11/12, monies raised to purchase various items for our armed service personal serving in war zones. John moved to match $1.00 for every $2.00 raised to a maximum of $200.00 for $400.00 raised and Tracy 2nd, passed unanimously. Activated 7/31/12, withdrawn 9/17/12 organization disagreed with Board established payment policies and procedures.
3) Disapproved: Fund raising request from Chere Jones for Chenoweth public school Building & Ground improvement project. Mark moved to decline request Rebecca 2nd, passed unanimously. 9/13/12

9. Volunteer Hours including meeting and travel times: Rose 16, John 9, Bette Lou 16, Tracy 9, Norm , Mark 9, Rebecca , Toni 9, Judi , Joella 7, Total 75
10. Next Meeting: 11/12/12 @ 5:00pm. Spookies The Dalles
11. Adjourned 7:00 pm, program ended 8:30
12. Submitted by R. Tracy Janik

Thrivent Columbia Gorge Chapter Board
September 13, 2012 Minutes

1. Called to order: 5:30pm
a. Attending: Rose Miller, Rev. John Westhafer, Bette Lou Yenne, Joella Bullock, Rebecca Eames, Mark Harris and Tracy Janik,
b. Absent: Judi Cyrus, Norm Huffman and Toni Kuciemba
c. Visitors:
2. Minutes:
a. John moved to accept the August minutes and Joella 2nd, passed unanimously.
3. Financial report
a. Current funds available: Operating =$1,565.61(?)- Project/Program = $1,236.00
b. Checks $125.00 partial payment Christmas boxes (pro), $79 August meeting (op);
Withdraws $0
c. Deposits $0
4. Correspondence
a.
5. General information and discussions
a. John informed board that Julie Aalberg no longer holds a Thrivent position.
6. Old Business
a. Planned Board sponsored Activities
1) “Aging, why and how to have heart to heart talks between Parents and offspring’s”
To be held on 10/18/12 at 7pm in the History Museum (cost $120), 300 E. port marina, Hood River Or. Presented by Chad Peterson, RSVP contacts Rose Miller and Norm Huffman. Toni sent out membership mailing and had Tracy distributed info sheets and bulletins to board members to post in communities and insert in church bulletins. News paper ads posting assignments: Tracy Hood River, Joella The Dalles, Mark Goldendale and Toni Stevenson. Rose and Bette Lou will work on refreshments.
2) “Parent, Teens and Money Matters” Planned for the fall. To be held at The Dalles Discovery Center @7pm, preferred date Nov.12 alternative date Nov. 5, to be presented by Doug Martin, Rose will coordinate with Doug and Toni.

b. Thrivent Board recruitment:
c. New members:
d. New Advocates

7. New Business
a. 3 requests for funding: Sunrise Academy, Immanuel Mission work and Chenoweth School –
See 8. b. 4) & 5) and c. 3)
b. 1 withdrawn funding request from Gorge Heroes Club – see 8. c. 2)
c. “Christmas New and Old Board member banquet” John volunteered to coordinate with Chef Albert and the Hood River Legion on dates, menu and cost.

8. Funding Requests Status: Total Program Monies Distributed and/or allocated to date $5,082.00, Total operating fund monies used for Chapter sponsored activities Distributed and/or allocated to date $220.00.
a. Completed Programs and Community Activities
1) Shepherd of the Hills Hunger Task Force Spaghetti Feed, Total raised $906.00 + $250 = $1156
2) Back Packs for Kids Shrove Tuesday Pancake Supper, Total raised $1727.00+ $800 = $2527
3) Christ the King Quilters for $108.00 to assist in the purchase of materials to build a storage cabinet. Reported completed 4/25/12 paid $108.00
4) Request from Our Redeemer Quilters for $200 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 4/20/12 paid $200.00
5) Hands on request from Shepherd of the Hills Quilters for $250 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 06/01/12 paid $250
6) Fun Family activity: $100.00 out of operating funds to help with refreshments for Faith Lutheran sponsored family activity “Superhero and magic show performed by Christ Our Redeemer from Sandpoint Idaho. Reported completed 07/27/12 paid $100.00
7) Hands on Request from Goldendale Brush with Kindness (affiliate of Tri-cites Habitat for Humanity Chapter) for $250.00 cash assistance to help offset home repair project costs(total cost $500) for a community neighbor in need. Reported completed 09/21/12 paid $224.00
b. Approved Requests
1) Hands on request from Operation Christmas Child for $700 between Nov. 12th – 19th for shoe box gifts for children in need around the world: Judi moved that $250.00 be set a side for this project and Rebecca 2nd, passed unanimously. Activated 5/10/12
2) Fund raising request from Chapter board for Hood River, Klickitat, Skamania counties and The Dalles food banks for $2000.00 cash assistance to be distributed equally in the fall. John moved to match $1.00 for every $2.00 raised to a maximum of $2,000.00 for $4,000.00 raised requesting chapter congregations work on involving other community congregations and organizations take an active role in the fund raiser and Judi 2nd , passed unanimously. Activated 5/10/12
3) Fund raising request from Shepherd of the Hills Annual Cookie Fair Committee for matching funds, up to $1200, to be distributed among various Skamania county and Cascade
Locks community aid associations and groups. Judi moved to match $1.00 for every $2.00 raised to a maximum of $600.00 for $1,200.00 raised and Joella 2nd, passed unanimously. Activated 5/09/12
4) Fund raising request from Sonrise Academy for $300.00, Funds raised through pledged walk to be used for curriculum and computer upgrades, chapter support specifically towards a horse shoe shaped activity table. Mark moved to match $1.00 for every $2.00 raised to a maximum of $200.00 for $400.00 raised and John 2nd, passed unanimously Activated 09/21/12
5) Fund raising request from Immanuel LWMS for $200.00, Funds raised through Basement Garage Sale to be used for Bethesda Luth. Mission project support. Bette Lou moved to match $1.00 for every $2.00 raised to a maximum of $200.00 for $400.00 raised and John 2nd, passed 5 in favor and 2 opposed. Activated 09/21/12

c. Tabled/Withdrawn/Disapproved Requests
1) Tabled: Request from Our Redeemer/Asbury Methodist/ Fish combined food bank Garden for $200.00 to offset garden costs i.e. seed, equipment supplies, irrigation supplies, etc
2) Withdrawn: Fund raising request from Gorge Heroes Club for $1,000 to add to funds raised at their summer garage sale, to be held on 08/11/12, monies raised to purchase various items for our armed service personal serving in war zones. John moved to match $1.00 for every $2.00 raised to a maximum of $200.00 for $400.00 raised and Tracy 2nd, passed unanimously. Activated 7/31/12, withdrawn 9/17/12 organization disagreed with Board established payment policies and procedures.
3) Disapproved: Fund raising request from Chere Jones for Chenoweth public school Building & Ground improvement project. Mark moved to decline request Rebecca 2nd, passed unanimously. 9/13/12

9. Volunteer Hours including meeting and travel times: Rose 9, John 8, Bette Lou 8, Tracy 10, Norm -, Mark 6, Rebecca 6, Toni 10, Judi -, Joella 2, Total 59
10. Next Meeting: 10/18/12 @ 5:30pm. Hood River Historic Museum
11. Adjourned 7:30 pm
12. Submitted by R. Tracy Janik

June 7, 2012 Minutes

1. Called to order: 5:30pm – Rose opened by suggesting we contemplate our service on the board and refreshed our memories with “The Thrivent way.” We are a faith-based organization, committed to strengthening Christian communities by helping members be wise with money and inspiring them to live generously.
a. Attending: Rose Miller, Norm Huffman, Rev. John Westhafer, Toni Kuciemba, Bette Lou Yenne, Joella Bullock and Tracy Janik
b. Absent: Judi Cyrus, Mark Harris and Rebecca Eames
c. Visitors:
2. Minutes:
a. John moved to accept May minutes and Toni 2nd, passed unanimously
3. Financial report
a. May checks: May meeting dinner for $73.77 outstanding, all other previous checks have cleared
b. Current funds available: Operating =$1,942.00 - Project/Program = 1,486.00 (chapter checking balance $ 3,569.04)
c. Christ the King was paid twice for their quilting cabinet. Norm brought one of the checks and gave it to Bette Lou to correct.
d. Tracy moved to accept the financial report and John 2nd, passed unanimously
4. Correspondence
A. none
5. General information and discussions
a. Bette Lou in regards to Food Bank Project changes stated that she would not be willing to take on the extra work contacting all the other churches and organizations. It was clarified that the board was just encouraging the chapter congregations to take on the task of involving their communities.
b. John is working on getting a representative from Salvation Army Food Bank to come to a Board meeting to answer questions.
c. “Gorge Heroes” Rose got the request for funding forms to them, but has not been contacted by them.
6. Funding Requests Status: Total Program Monies Distributed and/or allocated to date $4,458.00
a. Completed Programs
1) Shepherd of the Hills Hunger Task Force Spaghetti Feed, Total raised $906.00 + $250 = $1156
2) Back Packs for Kids Shrove Tuesday Pancake Supper, Total raised $1727.00+ $800 = $2527
3) Christ the King Quilters for $108.00 to assist in the purchase of materials to build a storage cabinet. Reported completed 4/25/12 paid $108.00
4) Request from Our Redeemer Quilters for $200 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 4/20/12 paid $200.00
5) Hands on request from Shepherd of the Hills Quilters for $250 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 06/01/12 paid $250

b. Approved Requests
1) Hands on request from Operation Christmas Child for $700 between Nov. 12th – 19th for shoe box gifts for children in need around the world: Judi moved that $250.00 be set a side for this project and Rebecca 2nd, passed unanimously.
2) Fund raising request from Chapter board for Hood River, Klickitat, Skamania counties and The Dalles food banks for $2000.00 cash assistance to be distributed equally in the fall. John moved to match $1.00 for every $2.00 raised to a maximum of $2,000.00 for $4,000.00 raised requesting chapter congregations work on involving other community congregations and organizations take an active role in the fund raiser and Judi 2nd , passed unanimously.
3) Fund raising request from Shepherd of the Hills Annual Cookie Fair Committee for matching funds, up to $1200, to be distributed among various Skamania county and Cascade Locks community aid associations and groups. Judi moved to match $1.00 for every $2.00 raised to a maximum of $600.00 for $1,200.00 raised and Joella 2nd, passed unanimously.
c. Tabled Requests
1) Request from Our Redeemer/Asbury Methodist/ Fish combined food bank Garden for $200.00 to offset garden costs i.e. seed, equipment supplies, irrigation supplies, etc.
7. Old Business
a. Planned Board sponsored Activities
1) Fun Family activity: Bette Lou moved that we financially support, up to $100.00 towards refreshments for Faith Lutheran sponsored family activity “Supper Hero puppet and magic show. To be held June 26th at 6:30pm, Toni to do a chapter mailing. Joella 2nd, Passed unanimously.
2) Educational Program: “Aging, why and how to have heart to heart talks” planned for the fall. Rose will talk to Chad and start the scheduling process.
b. New members: none
c. New Advocates: none
8. New Business none

9. Volunteer Hours including meeting and travel times: Rose 18, John 5, Bette Lou 19 , Tracy 9, Norm 6, Mark - , Rebecca 4(hr for May) , Toni 8, Judie -, Joella 2, Total 73 (included 2hr. for a May addition error)
10. Next Meeting: Sometime in August @ 5:30pm Shari’s in The Dalles
11. Adjourned 7pm
12. Submitted by R. Tracy Janik

May 3, 2012 Minutes

1. Called to order: 5:30pm - Rose read a letter from LWR on working together with understanding and peace.
a. Attending: Rose Miller, Bette Lou Yenne, Norm Huffman, Rev. John Westhafer, Rebecca Eames, Toni Kuciemba, Judi Cyrus and Tracy Janik
b. Absent: Mark Harris
c. Visitors: Joella Bullock Zion congregational advocate
2. Minutes:
a. Rebecca wanted Rev. John to explain his letter a bit more in depth and if we had made any motions or if he wanted action taken in regards to it. He went over it and stated it was presented to give the board his concerns, views and how he makes his decisions on fund allocation.
b. John moved to accept March minutes and Norm 2nd, passed unanimously
3. Financial report
a. April checks: Projects - $200.00 ORLC Quilting project, $108.00 CtK quilting cabinet, Operating - $54.82 April meeting dinner
b. Current funds available: Operating =$1942.78 - Project/Program = $4336.00 (chapter checking balance $3877.04)
c. John moved to accept the financial report and Tracy 2nd, passed unanimously
4. Correspondence
a. Gorge Heroes Club requesting forms to apply for funding – Rose will get forms to them and find out some more back round information on the organization.
5. General information and discussions
a. On the $2000 pre approved food bank monies: Judi, Rebecca and Toni Questioned whether using approximately a third of our program money was meeting thrivent goals of developing new and/or community involved projects/programs. Next, what is the role of food banks and who do they serve compared to food stamp programs? It was decided food banks supplement those other federal and state assistant programs along with catching those who fall through the sieve of those aid agencies. John is going to work on inviting a food bank representative to come to a meeting to speak and answer questions. To meet extending community involvement it was stipulated that chapter congregations will take steps to involve other denominations in the food drive project plus instead of a one for one match it will be a one for every two raised. (see approved requests)

6. Funding Requests Status: Total Monies Distributed and/or allocated to date $4,458.00
a. Completed Programs
1) Shepherd of the Hills Hunger Task Force Spaghetti Feed, Total raised $906.00 + $250 = $1156
2) Back Packs for Kids Shrove Tuesday Pancake Supper, Total raised $1727.00+ $800 = $2527
3) Christ the King Quilters for $108.00 to assist in the purchase of materials to build a storage cabinet. Reported completed 4/25/12 paid $108.00
4) Request from Our Redeemer Quilters for $200 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Reported completed 4/20/12 paid $200.00
b. Approved Requests
1) Hands on request from Shepherd of the Hills Quilters for $250 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Moved to accept by John and 2nd by Norm, passed unanimously
2) Hands on request from Operation Christmas Child for $700 between Nov. 12th – 19th for shoe box gifts for children in need around the world: Judi moved that that $250.00 be set a side for this project and Rebecca 2nd, passed unanimously.
3) Fund raising request from Chapter board for Hood River, Klickitat, Skamania counties and The Dalles food banks for $2000.00 cash assistance to be distributed equally in the fall. John moved to match $1.00 for every $2.00 raised to a maximum of $2,000.00 for $4,000.00 raised requesting chapter congregations work on involving other community congregations and organizations take an active role in the fund raiser and Judi 2nd , passed unanimously.
4) Fund raising request from Shepherd of the Hills Annual Cookie Fair Committee for matching funds, up to $1200, to be distributed among various Skamania county and Cascade Locks community aid associations and groups. Judi moved to match $1.00 for every $2.00 raised to a maximum of $600.00 for $1,200.00 raised and Joella 2nd, passed unanimously.
c. Tabled Requests
1) Request from Our Redeemer/Asbury Methodist/ Fish combined food bank Garden for $200.00 to offset garden costs i.e. seed, equipment supplies, irrigation supplies, etc.
7. Old Business
a. Educational & Fun Family Activities: Tabled until June
b. New members: none
c. New Advocates: none
8. New Business
a. None
9. Volunteer Hours including meeting and travel times: Rose 12, John 4, Bette Lou - , Tracy 7, Norm 7, Mark - , Rebecca - , Toni 8, Judie - , Joella 2, Total 40
10. Next Meeting: June 7, 2012 @ 5:30pm Shari’s in The Dalles
11. Adjourned 7pm
12. Submitted by R. Tracy Janik

April 12, 2012 Minutes

1. Called to order: 5:30pm
a. Attending: Rose Miller, Bette Lou Yenne, Norm Huffman, Rev. John Westhafer
and Tracy Janik
b. Absent: Mark Harris, Rebecca Eames, Toni Kuciemba, Judi Cyrus
c. Visitors: none
2. Minutes:
a. John moved to accept March minutes and Norm 2nd, passed unanimously
3. Financial report
a. March checks: $750 (500dep.) Hunger task force, $2527 (1727dep.) Backpack
b. Current funds available: Operating =$1997.00 - Project/Program = $4894.00
c. Tracy moved to accept the financial report and John 2nd, passed unanimously
4. Correspondence
a. None
5. Requested information
a. Active chapter quilting Congregations: Christ the King, Faith, Our Redeemer and Shepherd of the Hills
6. Funding Requests Status
a. Completed Programs
1) Shepherd of the Hills Hunger Task Force Spaghetti Feed, Total raised $906.00 + $250 = $1156
2) Back Packs for Kids Shrove Tuesday Pancake Supper, Total raised $1727.00+ $800 = $2527
b. Approved Requests
1) Request from Shepherd of the Hills Quilters for $250 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief.
Moved to accept by John and 2nd by Norm, passed unanimously
2) Request from Christ the King Quilters for $108.00 to assist in the purchase of materials to build a storage cabinet. Moved to accept by Bette Lou and 2nd by Tracy, Passed unanimously
3) Request from Our Redeemer Quilters for $200 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief. Moved to accept by Tracy and 2nd by John, Passed unanimously
c. Tabled Requests
1) Request from Shepherd of the Hills Annual Cookie Fair Committee for matching funds, up to $1200, to be distributed among various Skamania county and Cascade Locks community aid associations and groups. Tabled until 3rd or 4th quarters.
2) Request from Our Redeemer/Asbury Methodist/ Fish combined food bank Garden for $200.00 to offset garden costs i.e. seed, equipment supplies, irrigation supplies, etc. (2011 3,700 lb. of produced harvested for distribution through Fish)

7. Old Business

a. Project/Program funding priorities: Rev John presented a letter on his thoughts on allocating funding, breaking it into two divisions. First is geography with 3 categories, Local (our area), regional (Pacific Northwest states) and National/international. Second targeting age groups youth through senior. Taking into consideration new vs. existing projects and congregational vs. community activities in the review process.
b. New members: none
c. New Advocates: none

8. New Business
a. Educational Programs and Fun Family Activities
1) Parents/Teens Money matters – John volunteered to look into, either before the end of this school year or at the beginning of the next school year.
2) Aging – having heart to heart talks, tentatively in the fall
3) Family swim party in July or August

9. Volunteer Hours Including meeting and travel time: Rose 8, John 2, Bette Lou 13, Tracy 7, Norm 9, Mark -, Rebecca -, Toni -, Judi - Total 39

10. Next Meeting: 5:30pm Thursday May 3, 2012 at Shari’s in The Dalles, OR

9. Adjourned: 7pm

March 1, 2012 Minutes

1. Called to order: 5pm
a. Attending: Rose Miller, Bette Lou Yenne, Norm Huffman, Mark Harris, Rebecca Eames,
Toni Kuciemba, Judi Cyrus, Rev. John Westhafer and Tracy Janik
b. Absent:
c. Visitors: Mark Kuciemba, Maxine Huffman, Linda Grizwald, and Julie Aalberg

2. Minutes:
a. Rose moved to accept February minutes and Judi 2nd, passed unanimously

3. Financial report
a. Feb. Checks: $110.13 for dinners, $19.15 for audit lunch,
b. Pending Feb/March checks: $750 (500dep.) Hunger task force and $2527 (1727dep.) Backpack
c. Current funds available: Operating =$884.01 - Project/Program = $550.00
d. Audit completed, every thing matched, we do have $600+ extra in checking balance do to 2011 program checks not yet cashed
e. Mark moved to accept the financial report and Toni 2nd, passed unanimously

4. Correspondence
a. Thank you from Goldendale Food Bank

5. Funding Requests Status
a. Completed Programs
1) Shepherd of the Hills Hunger Task Force Spaghetti Feed, Total raised $906.00 + $250 = $1156
2) Back Packs for Kids Shrove Tuesday Pancake Supper, Total raised $1727.00+ $800 = $2527
b. Approved Requests
1) None this month
c. Tabled Requests
1) Request from Shepherd of the Hills Quilters for $250 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief.
2) Request from Shepherd of the Hills Annual Cookie Fair Committee for matching funds, up to $1200, to be distributed among various Skamania county and Cascade Locks Community aid associations and groups. Tabled until 3rd or 4th quarters.
3) Request from Christ the King Quilters for $108.00 to assist in the purchase of materials to build a storage cabinet.
4) (New) Request from Our Redeemer Quilters for $200 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief.
5) (New) Request from Our Redeemer/Asbury Methodist/ Fish combined food bank Garden for $200.00 to offset garden costs i.e. seed, equipment supplies, irrigation supplies, etc. (2011 3,700 lb. of produced harvested for distribution through Fish)

6. Old Business
a. News Letter: Judi reported she has set up a photo album
b. Choice Dollars: Rev. John pointed out that choice dollar assignments end march 31st
1) Chad (on 3/6/12) sent via email, mail in choice dollar designation forms for those who don’t feel comfortable doing it by phone or online.
c. Project/Program funding priorities: A good discussion was begun but tabled for a good dinner Provide by Julie Aalberg and followed by her presentation
d. Chapter planning template: tabled
e. New members: none
f. New Advocates: Bette Lou moved to accept Joella Bullock as an advocate for Zion and John 2nd , passed unanimously

7. New Business
a. Julie Aalberg’s Presentation on the purpose and roll of chapters and congregational advocates in serving their communities
1) Program development: reach out and encourage community groups to take an active roll in the benefits and assistance the chapter offers, be a community inclusive organization instead of a Lutheran exclusive group.
2) Develop chapter wide educational programs for the general public
3) Getting the monies out, make good decisions on social, educational, benevolent and patriotic programs and projects that serve communities and the world. This includes being good stewards of choice dollars, they should serve the same purpose not pad churches general operating funds.
4) Julie said she would send out the pamphlet “Guidelines for Volunteer Leaders” to help us in our decision process.
b. Julie informed us that we would be receiving the remainder of our funding in full soon, instead of evenly distributed quarterly.

8. Volunteer Hours Including meeting and travel time: Rose 11, John 5, Bette Lou 24, Tracy 10, Norm 9, Mark 6, Rebecca 6, Toni 9, Judi 8 Total 88

9. Next Meeting: 5:30pm Thursday April 5, 2012 at Shari’s in The Dalles, OR

9. Adjourned: 8pm

February 2, 2012 Minutes

1. Called to order:
a. Attending: Rose Miller, Bette Lou Yenne, Norm Huffman, Mark Harris, Rebecca Eames, Toni Kuciemba, Judi Cyrus, Rev. John Westhafer and Tracy Janik
b. Absent:
c. Rose requested each board member introduce themselves stating area and congregation they represent and why they got involved in board participation. A scripture reading followed.

2. Minutes: Corrected January minutes under new business that Judi Cyrus was unanimously appointed Internet Advisor.
a. Bette Lou moved to accept minutes and Mark 2nd, passed unanimously

3. Financial report
a. January Checks : $102.56 for dinners, $10.00 stamp reimbursement, and $100.00 for Faith health kits
b. Current funds available: Operating =$1,114.00 - Project = $2,346.00
c. Audit Scheduled for Monday February 6, 2012 to be completed by Bette Lou, Kathy Kahler and two others (names not available at this time).
d. Mark moved to accept the financial report and Rebecca 2nd, passed unanimously

4. Funding Requests Status
a. Approved Requests
1) Shepherd of the Hills Hunger Task Force Spaghetti Feed to purchase Health and Hygiene products not covered through government food assistance programs. To be distributed Through Local Food Banks. Mark moved to match $1.00 for every $2.00 raised to a maximum of $250.00 for $500.00 raised and Judi 2nd , passed unanimously.
2) Back Packs for Kids Shrove Tuesday Pancake Supper and silent auction to purchase weekend food for Klickitat kids in need and back packs so they can carry it home discreetly. Bette Lou moved to match $1.00 for every $2.00 raised to a maximum of $800.00 for $1600.00 raised and Judi 2nd passed unanimously.
b. Tabled Requests
1) Request from Shepherd of the Hills Quilters for $250 to help offset the cost of quilting supplies used to make quilts to be distributed world wide through Lutheran World Relief.
2) Request from Shepherd of the Hills Annual Cookie Fair Committee for matching funds, up to $1200, to be distributed among various Skamania county and Cascade Locks Community aid associations and groups. Tabled until 3rd or 4th quarters,
3) Request from Christ the King Quilters for $108.00 to assist in the purchase of materials to build a storage cabinet

5. Old Business
a. News Letter: Judi reported we do not need to purchase our own domain, we already have a URL set up – Lutheransonline.com/columbiagorgechapter
b. Choice Dollars: reminder to make congregational announcements and church news letter articles promoting the program.

6. New Business
a. Chapter Planning: Bette Lou and John have made arrangements with Julie Aalberg to attend our next meeting to help with planning , goal setting and project evaluations.
1) A lively discussion followed on establishing project funding priorities, and if we follow guidelines established by Thrivent. Mark provided a flow chart on past project fund distribution and Rebecca a Thrivent project criteria review form. Mark and Judi suggested project funds be divided into categories – 70% food; 15% shelter and clothes; 10% health and 5% quality of life. It was decide further discussion is needed.
2) Rose gave us each a chapter planning template, a guide for planning your chapter journey, which needs to be completed by the end of February. It emphasizes getting Thrivent members involved in programs and projects. She then noted that out of 11 Lutheran Churches in our chapter only 4 are represented on the board, she suggested that we need to work on getting board representation from each congregation.
3) We decided that each member would take the template home and email Rose with our suggestions for chapter development by the end of next week.

7. Volunteer Hours Including meeting and travel time: Rose 12, John 5, Bette Lou 18, Tracy 8, Norm 8, Mark 6, Rebecca 9, Toni 6, Judi 10 Total 82

8. Next Meeting: 5pm Thursday March 1, 2012 at Faith Lutheran Church, 2810 W. 10th st., The Dalles, OR

9. Adjourned: 7:40

January 2012 Meeting Minutes

Called to order 5:15pm
a. Attending: Rose Miller, Bette Lou Yenne, Norm Huffman, Mark Harris, Rebecca Eames, Toni Kuciemba, Judi Cyrus, and Tracy Janik

b. Absent: Rev. John Westhafer

Minutes: Mark moved to accept minutes as read, Bette Lou 2nd, passed unanimously

Financial report
a. Recap 2011:

1) Project Funds distributed $7,565 (2011 funds received $7,315 plus some excess funds raised) plus another $1,000 from Chad Peterson makes a total of $8,565.

2) Operating funds used $2,523.16 (2011 funds received $2,500 plus $35.00 2010 carry over)

b. Funds Available for 2012 (no funds as of yet)

1) Projected project funds $1,500 received quarterly for a total of $6,000

2) Projected operating funds $1,100 distributed biannually for a total of $2,200 (plus $12 carry over)

c. Budget & distribution planning: Bette Lou distributed three summarizations of funds distributed in 2011 to help us develop distribution and operating criteria to aid in budget planning and setting goals.

1) Bette Lou is working on a possible workshop on chapter planning lead by Julie from Thrivent.

2) Rebecca suggested we need a data base of past actions to develop project acceptance criteria plus start utilizing the activity review forms to make our determinations on project funding.

d. Treasurer information and needs

1) Rose Miller is designated as the second authorized check signer.

2) Bette Lou needs to be reimbursed for $20 worth of stamps purchased as soon as we get operating funds. Rebecca moved to reimburse Bette Lou as funds become available Toni 2nd and it passed.

e. Mark moved to accept the financial report, Rebecca 2nd, passed unanimously

Old Business
a. News Letter: Judi suggested that we should look into Buying our own Domain Name – advantages ease in access and tracking capabilities. She will research this. Rose suggested that all the information from past years be deleted.

New Business
a. Choice Dollars: only 63 members out 219 eligible Gorge members are designating their dollars. Group discussion followed on the need to do a better job promoting the program. Ideas - Church announcements, newsletter articles, information mailing and order informational cards to be available with posters. Bette Lou handed out a copy of an information article she did for her congregation which, besides informing what her church received in chapter dollars, defines choice dollars and how to assign them.

b. Audit: An independent audit needs to be completed by the end of February, probably to be done by two people with audit experience out of Goldendale.

c. Request for Funding

1) Request from Shepherd of the Hills Quilters for $250 to help defer the cost of quilting supplies used to make quilts to be distributed worldwide through Lutheran World Relief. Tabled at this time.

2) Request from Shepherd of the Hills Annual Cookie Fair Committee for matching funds, up to $1200, to be distributed among various Skamania county and Cascade Locks Community aid associations and groups. Tabled until 3rd or 4th quarters,

3) Request from Shepherd of the Hills Hunger Task Force for matching funds up to $500 raised through a community spaghetti feed. Proceeds will be used to purchase items not covered by food stamp assistance. After using the funding review form, it was decided that the program would be approved but we will wait until funding is available to determine the amount, hopefully at our next meeting.

4) Re appointed Judi Cyrus as Internet Advisor.

Volunteer Hours Including meeting and travel time: Rose 8, Bette Lou 13, Tracy 7, Norm 6, Mark 5, Rebecca 5, Toni 6, Judi 6 Total 56

Next Meeting 5:30 pm Thursday February 2, 2012 at Shari’s in The Dalles OR

Adjourned at 7pm

DECEMBER 4, 2011

A short meeting was held before our Christmas Dinner at 6:00 at the American Legion Building. Those in attendance were Rebecca Eames, Mark Harris, Kay Havig, Norm Huffman, Tracy Janik, Kathy Kahler, Rose Miller, Dave Storby, Betty Lou Yenne and Judi Cyrus.

Minutes of the previous meeting were read and approved.

Treasurer's report we have $664.10 in administrative funds. After the last 2 projects are turned in there will be about $157.00 left. It was voted on at our last meeting to send these funds to the Back Pack for Kids in Goldendale. Kathy is getting things ready for the audit. She will let us know when all is in order.

A thank you note was received from the Salvation Army in The Dalles for the check that was sent to them for their food baskets.

New board members were accepted and will take over the first of January.

New members were accepted into membership of this chapter.

Judi gave a short report on the web site.

Volunteer hours were: Rebecca 4, Mark 3, Norm 4, Tracy 3, Kathy 14, Rose 8, Dave 6, Betty Lou 11, Kay 3, Judi 4.

Next year's meeting will be held on the first Thursday of each month. The next one will be January 5th at Shari's in The Dalles. The time also has been changed to 5:00.

The meeting was adjourned with everyone having a wonderful dinner and lots of good conversation.

Kay Havig, recorder

11/10/2011

The regular meeting was called to order by President Rose Miller at Shari's in The Dalles at 6:00. Those in attendance were Rebecca Eames, Mark Harris, Kay Havig, Norm Huffman, Tracy Janik, Rose Miller, Dave Storby.

Minutes of the last meeting were read and approved.
Financial report was that there was $1227.01 in Operating Funds, and $157 in Program Funds. It was voted on that we give the balance left in the Operating Funds to the Back Pack Program.

A motion was made and seconded and passed to accept the new members. Tony Kuciemba was accepted as an advocate.

Elections: Everyone should have their tallies to Dave Storby by 11/21/11.

Recent Happenings: Green light program said that they raised $585.

The Christmas Party will be on 12/4/11 at 6:00 at the American Legion in Hood River. Please email Dave with the count so that they know how much food to get. We will have a meeting before the party begins.

Projects and Out Reach for 2012 will be talked about at the next meeting. Please come with your ideas.

Volunteer hours for last month were 35 hours.

Our next meeting will be at the American Legion in Hood River. The meeting will start at 6:00 and then dinner afterwards.
Meeting was adjourned at 7:00.

Kay Havig records person

10/13/2011

The meeting was called to order by President Rose at Shari's in The Dalles. Those in attendance were Norm Huffman, Tracy Janik, Rose Miller, Dave Storby, Betty Lou Yenne, Kay Havig. Guest was Toni Kuciemba. Minutes of the August 11th meeting minutes were read and approved.

Treasurer's report: Betty Lou with $1639.10 in operating funds and $1457.00 in program funds. Betty Lou read a request for funds from Green Light Project. They are requesting $500 and this will be a Hands On activity. Motion made and carried to support them for the $500.

Under old business the programs for ID Theft were talked about. There was a good turn out and all those that attended said that they really learned a lot.

Food Banks: After the Chapter donated $2800 a total of $5637.47 was divided up between the food banks.

Disaster Relief efforts: $500 was sent.

Elections: It was moved and passed that $25 be sent to each church to help with buying goodies for the election Sunday. If you know of anyone that would like to serve on the Thrivent board please let us know. Two people will have to leave as they have served their 4 years. We would also like to get people from each church on the board.

Marty's Party: Will be held at Spooky's Pizza in The Dalles at 5:30. Pizza, Salad, and soft drinks will be provided. There will be a drawing for two $100 scholarships for a relative or family member that is in college or will be going to college this next year. This is a family affair and all are urged to join us.

Volunteer hours: Norm 4, Tracy 14, Rose 7. Dave 2, Betty Lou 10.

The next meeting will be held on November 10th at 6:00 at Shari's.

Meeting was closed at 7:15.

Kay Havig

08/11/11

The regular meeting of the Gorge Chapter was called to order by Rose Miller at 6:00 PM at Shari's in The Dalles. Those in attendance were Rebecca Eames, Mark Harris, Kay Havig, Norm Huffman, Tracy Janik, Kathy Kahler, Rose Miller, Dave Storby and Betty Lou Yenne. Guests were Linda Griswald and Douglas Martin.

Minutes of the previous meeting were read and the correction that was made was that the Identify Theft seminar for The Dalles will be held on September 15th at Zion Lutheran Church. Motion was made and second to accept the minutes as corrected.

Treasurer: Kathy reported that we have $2136.53 in the checking account with $1982.18 of that being operating expenses and $1447.00 as Care Abounds in Community. Motion made and seconded to accept this report.

Betty Lou gave a report on the Food Bank matching funds. We are to encourage the congregations to mail their checks to Kathy Kahler by September 11th. If you have any questions please get in touch with either Betty Lou or any board member.

Just a reminder of the upcoming Identity theft seminars. The first one will be on September 7th at Our Redeemer Lutheran Church, 1140 Tucker Road, Hood River. The second one will be September 15 at Zion Lutheran Church, 101 West 10th St, The Dalles, Oregon. Both of these will start at 7:00 PM and should be finished around 8:00 PM. Be sure to bring your questions.

The Chapter website is up and running and really looks wonderful. If you have anything that you would like to put on the site please send your request to Rebecca Eames at marrebcon@yahoo.com.

Kay brought the information about the wine tour that we were talking about having. It was brought up that this was to replace the picnic that we usually have. But if we had the wine tour that would exclude the youth. So all were in favor of meeting at Spooky's again and we will also have a drawing for two $100 scholarships for any student that is going to college. A family member may put the name of the student in the hat and then 2 names will be drawn.

Rose announced that we will have elections in November. We would like to have a member from each church on the board. The meetings are once a month, where we meet for dinner. If you are a Thrivent member and would like to do this then please let us know or if you know of someone who would like to be on the board encourage them also.

Volunteer hours this month were 64.

Due to lots of members that will not be around for the September meeting we will not have one. If there is any voting that needs to be done Rose will get in touch with everyone by email. The October 13th meeting will be at Shari's in The Dalles.

The meeting was closed at 7:35

Kay Havig, records director

July 14, 2011
The meeting of the Columbia Gorge Chapter of Thrivent was called to order by President Rose Miller at the Charburger in Hood River. Those present were Rebecca Eames, Kay Havig, Norm Huffman, Tracy Janik, Rose Miller, and Betty Lou Yenne.

Minutes of the June meeting were read and a correction was that the program on Identity Theft will also be held in Hood River on Sept 7th at 7:00. This will be repeated at Zion Lutheran in The Dalles on Sept 7th. Members should be there around 6:00 to help set up. Also refreshments should be brought along with coffee and tea. Minutes were accepted as corrected.

Financial Report: Betty Lou gave the report. There is $3.765 in the bank and of the $2000 have been pledged. That leaves $1,765 until the end of the year. In the operating funds there is $1.940.58.

Betty Lou also reported on the money that has been set aside for the Food Banks. She asked that we talk to our congregations about a free will offering. She contacted each food bank and received the numbers that they were helping each month and it has really gone up. Since we have the funds it was decided that we set aside $2000 for this. Motion made and carried.

A thank you note was read from Pastor Pat Beeman for the funds matched for the Goldendale Ministerial Association. Chad let us know that he will be donating funds to Operation Warm Heart and Holly House.

Marty's Party will be held on November 5th. We will be getting in touch with Kathy to see about the times and about how many were there last year. This will be held at Spooky's in The Dalles.

Rebecca brought up the Website. It really looks nice. There were some suggestions that she will take back and see what they can do. Also if you have things that you would like to submit please email them to Mark or Rebecca at marrebcon@yahoo.com

We have to start thinking about new officers. Kathy and Kay will be going off of the board this year. We also need to fill some of the other offices. If you would like to volunteer to help us out please get in touch with one of the officers. We meet once a month for a dinner meeting which is paid for by the Chapter.

Volunteer hours were 44 hours for the month. The next meeting will be held at Shari's in The Dalles on August 11th at 6:00. If you are interested in seeing what we do please feel free to join us.

Kay Havig, Records

June 9, 2011
The regular meeting of the Columbia Gorge Chapter met at the Charburger in Hood River on June 9, 2011. The meeting was called to order by President Rose. Those in attendance were Mark Harris, Norm Huffman, Tracy Janik, Kathy Kahler Rose Miller, Dave Storby, Bette Lou Yenne

Absent: Rebecca Eames, Kay Havig

Guests: Marilyn Butler, Maxine Huffman

The meeting was called to order by President Rose Miller.
Minutes of the May meeting approved as written.
Treasure’s Report: $760.18, Operating Funds, $1080.23 in Bank Account, $2,918.40 Balance.

Approved funds for a cabinet ($118.00) and quilting ($200.00) have not been entered into the computer. Norm will e-mail Kathy Kahler a copy to be entered for the cabinet.

Dave Story moved to accept the Treasure’s report, Mark Harris seconded.
Three new members were presented for acceptance to the Chapter. Mark made a motion to accept the new members, seconded by Bette Lou.

Mark reported on the status of the Columbia Gorge Chapter web site. He plans to modify and update the current information and would like new information to present. He will work with Judy Cyrus on this project. Please e-mail Mark with information regarding the status of upcoming projects, and activities to be added to the web site.

A Church in Communities fund raiser for areas devastated by tornadoes was discussed. Kathy made a motion to accept a $500.00 fund raising for disaster response. Mark seconded, motion passed.

Upcoming Events: Identify Theft Program at Zion Lutheran Church, The Dalles, is scheduled for September 15, and will be taught by Chad Peterson. Light refreshments will be served.

Marty’s Party: (Martin Luther) A wine tour is planned for November 15, Kay Havig to confirm.

Bette Lou is sending a letter to the pastor of each of the churches requesting that a free will offering be taken for the food banks in September. There was considerable discussion about which food banks were benefitting from the funds disbursed. The question was asked: “how should we distribute future food bank monies?”

The following were requested to contact a food bank:
Tracy Janik, Stevenson (Skamania County), Mark Harris, Goldendale, Norm Huffman, White Salmon, Dave Storby, The Dalles, Bette Lou Yenne, Hood River.

To ask these questions:
How many households are served?
How many people receive food?
Where/from whom do you receive the food?
Where do you get your funding?

Number of volunteer hour for May: 12
Next meeting July 14, 2011, at the Charburger, Hood River
Meeting adjourned at 7:20 p.m.
Submitted by:
Maxine Huffman

May 12, 2011
The regular meeting of the Columbia Gorge Chapter met at the Charburger in Hood River on May 12, 1211. The meeting was called to order by President Rose. Those in attendance were Rebecca Eames, Mark Harris, Kay Havig, Norm Huffman, Tracy Janik, Kathy Kahler, Rose Miller, Dave Storby and Betty Lou Yenne.

Minutes of the previous meeting were read and corrected as Mark not being at the last meeting.

Financial report: Kathy announced a balance in the account is $4427.13, operating funds $1250.00, Program funds $2265.00.
An email was read from Chad that he would contribute $500 to the benevolence with matching funds of $500, This is to be used as we see fit.

There were 3 new benefit members accepted into membership. Motion made by Betty Lou Yenne to accept these members and seconded by Dave Storby.

Pending funds: It was moved by Mark Harris and 2nd by Kathy Kahler to donate the funds from Chad to the Cookie Fare. Motion carried.

Funding requests: Quilting Cabinet from the Piecemaker’s in Goldendale asking for $118. Request from Faith for $200.00 for Health and School Kits. Motion was made by Betty Lou Yenne to accept these requests seconded by Tracy Janik.

Coming Events: On Sept 7th Doug Martin will present a program in Hood River on Identity Theft and then on Sept 15th in The Dalles Chad Petersen will present this program. Both programs will be from 6:00 to 8:30 and will be open to the public. Motion moved to do this was made by Kathy Kahler and seconded by Mark Harris.

Website: Rebecca and Mark are waiting to hear from Julie on getting this done.

New Business: Kay will check into the ins and outs of taking a wine tasting trip to Maryhill Winery.
Our Marty's Party was decided this year that we will need to have a Katie’s Party. This will be on November 15th with the place to be announced. Will check to see if the Zion Women's group would put on their play.

Rose received a notice about donating money to the disaster fund. We would send a letter out to all of the members in the Columbia Gorge Chapter. This was tabled until we find out more information about it.

Volunteers 33 hours for the month.

The next meeting will be June 9th at the Charburger in Hood River. Meeting was adjourned at 7:40.

Recorder
Kay Havig

April 14, 2011
The regular meeting was called to order by President Rose Miller at the Portage Inn in The Dalles. Those in attendance were Rebecca Eames, Kay Havig, Norm Huffman, Tracy Janik, Kathy Kahler, Rose Miller, Dave Storby, Betty Lou Yenne. Guests for the evening were Maxine Huffman, Allen Yenne, and Doug.

Minutes of the March meeting were read and approved.

Financial report: There is $981.08 in operating funds and $4765 in program funds of which $2000 has been set aside for the food banks. This leaves a balance of $2765 left for programs.
There were 4 benefit members and 1 youth member accepted.
Linda Griswold and Marilyn Butler were voted on for advocates of their churches. Both were accepted.

Funding requests: The cookie fair will be put on hold for a little while to see how much we can help them with. Also, the Health Kits will be put on hold to make sure of the amount that they are asking for. Norm reported that the Back Pack for Kids brought in a total of $3200. We all said that this was a very wonderful project.

Our web site was talked about and we will see if something can get going on this.

Upcoming events: It was talked about what fun thing that our chapter might do. It was talked about a bus trip to Levenworth or maybe a wine tour in Oregon and Washington. To be discussed later. Maryhill Winery has a lady that is a Thrivent member and she might be able to give us some ideas on this. We also talked about a program for the chapter and it was brought up that Identify Theft might be one that would be of interest to all ages. This is being looked in to.

Total volunteer hours for the month were 43 hours.

The next meeting will be at the Charburger in Hood River on May 12th. The meeting was adjourned at 8:00.

Kay Havig Recorder

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