Preliminaries:

Jon Meyer called the meeting to order. See sign up sheet for voters in attendance. Pastor read from Psalm 93, a Psalm of praise. Tradition states that Christ prayed through all the Psalms while He was on the cross. Although the cross was a time of terrible suffering, it was also a time of victory over sin and death. We can praise God and know that He reigns both when things are going well and when we are facing difficult times. Karen read the minutes of the September 21, 2009 meeting. Ernie Manns made a motion to accept the minutes. Allen Miller seconded the motion. Motion carried

Treasurer report:

Tom Steiner reported that current bank balance of cash on hand is approximately $9000.00

Elders report:

Dale Halaburt reported that the shepherding program will start soon with each elder calling on approximate 20 families on a monthly basis to address any needs or questions that a family may be having. The establishing of Saturday evening services which had been discussed has been place on hold at this time. The elders were be conducting the opening and closing exercises for the Sunday school until a volunteer comes forward to do this. Pastor will be on vacation Dec. 27 and Jan 3, with Dale Halaburt conducting the service on Dec. 27 and Pastor Thoelke will conduct service on Jan. 3. Pastor Thoelke will also conduct the Jan. 17 service when Pastor Raebel is on retreat. The next elder's meeting will be December 19.
A CD has been purchased from Concordia which included all the hymns in the hymnal played by the Fort Wayne Seminary organist. This will be used for the advent services with the elders running the CD. This may replace the hired organist, and the organist, currently contracted for the rest of the year when Micah is not available, may be asked to play the piano instead.
More mugs are to be ordered for first time guests. Purchasing travels mugs is being considered. Ray mad a motion to accept the Elder's report. Ernie seconded the motion. Motion carried.

Trustee report:

Dave Axtell reported that a few small projects are ongoing--fixing a leak in the preschool, and closing off the attic. The windows in the Sunday school room doors have been installed. For the record, let it be noted that if any walls are ever torn down and there are Bible verses written on them, these are to be saved, as this occurred during the building of the church and has historical value as favorite Scripture texts were written and signed. Larry made a motion to accept the trustee report. Allen seconded it. Motion carried.

Board of Christian Education Report:

Vohney Witt reported the job description for the position of preschool teacher/administrator with congregation musical responsibilities has been drafted and will be presented for vote. Tuition for preschool will stay they same. Sandy Billey is teaching one of the classes on Wednesday night. The Sunday School Teachers along with Pastor Raebel, Nancy Dase, Jamie and Debbie Halaburt will be responsibile for the Sunday School Christmas program which will be held during second service on Dec. 20. There will not be communion at that service. Dave Axtell made a motion that the Board of Christian Education report be accepted. Ray seconded the motion. Motion carried.

Board of Youth:

Chili Dinner will be held 11-22-2009

Stewardship:

Commitment forms will be submitted in 11-22-2009

Parochial Report:

See copy. Ernie made a motion that the parochial report be accepted. Ray seconded the motion. Motion carried

Old Business:

Regarding money received from the congregation for the organ will go toward paying back the loan from the endowment fund. Some discussion was held regarding the interest involved.
Upgrading of the phone system is necessary as the current system is obsolete and repairs are no longer available. Discussion took place regarding how many outside lines are needed and the issue of a security system. Further investigation will take place. It was stated that all preschool teachers do have cell phones, so if the main line was in use and an emergency occurred, emergency help could be summoned.

New Business:

The letter of resignation from Deaconess Meyer was read.
The dissolving of the church's ownership of the Gatlinburg time share was discussed. Dale made a motion to proceed. Ernie seconded the motion. Motion carried.
The ballot for new officers and board members was submitted. As no positions were contested. Tom Steiner made a motion that the ballot be accepted. Allen Miller seconded the motion. Motion carried. See attached ballot.
Jon Meyer presented to the voters that a task force for the purpose of reviewing the constitution is being established, with Dave Rettig and Tom Witt currently on the task force with one or two others to be added.
Dorothy Dybcio reported that Christmas flowers have been ordered 32 poinsettias will adorn the alter for Christmas

Budget

Tom Steiner presented the budget and explained aspects of the new bookkeeping. See attached. Allen made a motion to accept the budget. Dorothy seconded the motion. Motion carried.

Job Description for position of Preschool teacher/administrator with congregational music responsibilities

Pastor presented the job description. Discussion followed. Allen made a motion to accept the job description. Ray seconded the motion. Motion was passed with one opposed. Discussion regarding strategic planning which does include family ministry was held, and explanation why preschool and music have been given priority at this time was given.

Dale Halaburt made a motion that the meeting be adjourned. Debbie Miller seconded the motion. Motion carried. Meeting was ended with praying the Lord's Prayer.