The meeting was called to order on the 30th of March at 6:15 pm in the conference room at Holy Trinity Lutheran Church
Roll call – Attendance Roster Walter Closius, Deb Duncan, Dick and Jeanette King, Bob and Carol Robson and Bruce Antle
Admit new members A motion was made and approved that we accept the new members.Review minutes: Waived reading of the minutes
Treasurers report: Balance in the checkbook $2999.94 of which $1500.00 obligated to Care Net
Balance on Hand Operating Funds $1499.94
Balance on Hand Care Abounds in the Community $2165.00
Choice Dollars: $205.48
-Old Business:
Three chapter leaders attended the Working Together Workshop in Columbia, S. C. All expenses for these leaders were paid out of operating Funds of $582.70. Also, there was a $50.00 registration fee bringing the total to $632.70.
Care Abounds in Community
The Care Net “Walking for Life” was held on the 12th of March. They raised $8000.00 in Camden County. We submitted for supplemental funds of $500.00 because we still have many Community service events that we support. Through this fund raising event we received $1,000.00. A check will be presented to Sonya Cowart, Director of Camden County Care Net on the 31st of March in the amount of $1,500.00. The local newspaper has been notified and they will have a reporter at the Care Net Pregnancy Center for the presentation.
Medical Assistance for Winnie Gebrewold Holy Trinity held a “Love Offering” on the 27th of March gathering $218.00. A request for supplemental funds for $100.00 has been submitted. A check for $318.00 will be presented to the Gebrewold family.
New Business:
Our Chapter will be required to pay for postage for postcards and newsletters. This will be coming out of our operating funds. Newsletters will be mailed bulk rate .20 per piece; Postcards will be mailed first class at a cost of .24 per piece; and election – Chapter Leadership postcards at a cost of .40 per piece. It was discussed and these concerns come up.
1. The current system is that the mailings goes to every benefit member so there are multiple copies going to the same household. (Per phone conversation with Thrivent all board members and volunteer advocates will receive joint mailings; mailings can be requested by zip codes)
2. Will the Chapter still be required a certain number of mailings each year? ( We need to contact our Lutheran Engagement team as to whether this is still a requirement for Chapter of Excellence.)
3. Will the Chapter receive additional funds for these mailings? (Yes, Thrivent has created a formula and we have already received additional funds.)
A motion was made that we would assign a primary contact to monitor and administer Choice Dollars Grant Funds. Dick King was nominated and will continue to work with Pastor Koch Motion approved. (Records at Thrivent in Appleton have Pastor Koch as primary and Carol Robson as secondary, this was accomplished upon our registration for Choice Dollars. The above recommendation should be nullified).
Dick King reported that Choice Dollars were used to installed ceiling fans in the fellowship hall at a cost of $258.52. The Dusk to Dawn lights for the parking lot have been purchased in the amount of $76.59. They will be installed by a member of the congregation and his father. Leaving a balance of $129.89 in the Choice Dollars account. There is a project pending to create a walk-way from the handicap parking area to the church entrance. No estimate of cost.
Vicar Cantwell has approached us with a request that members of Messiah designate their Choice dollar funds to Holy Trinity with the desire to transfer these funds back to Messiah. Discussion followed and the “Terms and Conditions for Organizations Receiving Choice Dollars Grant funds” were read and discussed making it was clear that we cannot comply with their request. Messiah can apply for Choice Dollars. They will have to apply for membership as a Mission Church and contact Mary Weibel, Southeast & Florida Manager of the Lutheran Engagement Team to apply for a chapter affiliation.
Brelynn our Financial Representative has suggested an “Cumberland Island Chapter All Member Breakfast” with the hopes we can get more people from the community, not just members of Holy Trinity. We have set a tentative date of May 14th. Carol Robson will take care of this project. Postcards will be sent to all members inviting them to come to this breakfast.
Other new business: Four of chapter leaders will have served three years when they complete 2011. We need to start looking for volunteers to take these position or do we want to notify Thrivent that we will not be able to continue as Cumberland Island Chapter? There was a discussion on whether the rules had changed for board members. This was tabled until our next meeting. Per phone conversation on the 31st of March with Thrivent the answer was “No” the rules remain the same, but associate members are eligible to hold any position on the board.
Chapter President, Walter Closius presented Thrivent stadium cushions to all the chapter leaders and congregational advocate that were present at the meeting. These were sent to him from Thrivent as an appreciation for all the work these volunteers have done.
No other new business:
The next chapter meeting will be during the All Member Breakfast on the 14th of May.
The meeting adjourned at 6:45 p.m.
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